Events & Engagement Officer

This position is subject to the terms of Appendix D in the Full-Time Support Staff Collective Agreement.
Note: This is for 1 Temporary Full-Time vacancy until November 29, 2027. This position is in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.
Payband: This position is paid at Payband I, $41.20 - $47.57 per hour
Hours: Monday to Friday, 8:30 a.M. to 4:30 p.M. with occasional evenings and weekends for special events.
Why this Role is ImportantReporting to the Manager, Domestic Student Recruitment & Special Events, the Events & Engagement Officer supports the planning, coordination, and delivery of student recruitment and corporate events. The Officer plays a key role in creating welcoming, engaging, and well-organized experiences for prospective students, their supporters, and internal and external stakeholders.
How You'll Make An ImpactEvent Management
Organize and implement signature events with a focus on student recruitment
Lead the planning, logistics, and execution of recruitment events on and off campus, as well as virtual (e.G., CIP, Guidance Symposium, Level Up, program information sessions, tours, outreach events)
Coordinate event details including scheduling, registration, AV, venue setup, catering, materials, and volunteers/staffing
Work with vendors and internal partners to ensure smooth event delivery
Anticipate event logistics and timelines, develop event work back schedules
Produce appropriate invites and signage for events
Arrange for event set-up and take-down
Propose promotional materials as required
Prepare all materials and logistical requirements for the events - name tags, signage, giveaways, audio visual equipment, catering, etc.
Prepare proposed budget for each event for approval by internal stakeholders
Ensure that all facility and event requirements adhere to college policies and relevant legislation, following risk management protocols in event planning to protect the health and safety of all participants
Presents to Project teams/task forces pre and post event
Collects and submits invoices for payment
Investigate and analyze potential events that will position Fanshawe as a leader in education and in the community, based on audience, venue, timing, cost and opportunity
Student Communications Support
Support the implementation of student-focused communications and engagement initiatives, in collaboration with Recruitment and Communications Officers
Work cross-functionally to support student recruitment efforts for prospective students and engagement efforts for current students
Support Communications Officers in drafting, editing, and distributing student communications across email, social media, newsletters and web platforms
Assist in maintaining content on event webpages and student recruitment digital platforms
Monitor student inquiries related to recruitment events and provide timely, accurate responses
Gather photos, student stories, and other content to support recruitment communications, in coordination with the broader recruitment and communications team.
Coordinate with other marketing and communication resources as needed for events, including photography, media promotion
Administration & Reporting
Prepare event summary reports including attendance, budget and direct attendee feedback as well as recommendations for future events
Maintain accurate records of event logistics, communications, and participant data
Support the Supervisor in tracking project timelines and deliverables
What You'll Bring
Post-secondary 3 year diploma or degree or equivalent in Corporate Communications, Event Planning or similar field;
or equivalent combination of Education and Experience
Minimum of 5 years of knowledge of industry best practices and emerging trends in social media, websites, branding design and production
Experience in writing and editing for a variety of audiences for an established brand or organization with diverse and engaged audiences
Experience in project management in a collaborative environment involving cross-functional teams on time-sensitive tasks
Substantial experience in corporate events planning. The incumbent must have experience working with a variety of vendors to be able to negotiate services and fees as well as experience working with senior staff to plan high level corporate events
Ability to work under pressure with tight and competing deadlines is required
Strong project management skills;
demonstrated ability inworking independently and working as a team member, along with solid decision-making abilities
Educational CredentialsWhile transcripts are not required for the interview, they are mandatory as a condition of employment.
Equity, Diversity and InclusionFanshawe College is an equal opportunity employer.
We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
AccommodationFanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: View email address on ca.hrm.tc
Land AcknowledgementFanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.
Fanshawe College uses Workday to manage recruitment and hiring processes.
We thank all applicants for their interest;
however, only those chosen for an interview will be contacted.
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