Administrative & Finance Coordinator
$52k - $54k per yearHeadlands Research
At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.
Are you someone who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy balancing administrative responsibilities with financial coordination and detailed problem-solving?
Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna, BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced, collaborative environment where precision and professionalism matter.
In this role, you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients, clients, and staff.
Job Status : Full Time / 40 hours per week
Salary: $52,000 - $54,000 (Depending on experience)
Employee benefits : Benefits are available after 3-month probationary period.
Work Schedule : Monday to Friday 8am – 4:30pm
Responsibilities:
- Manage front office responsibilities including greeting visitors and answering incoming calls
- Coordinate scheduling, reminder calls, follow-up communication, and patient database management
- Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution
- Reconcile vendor statements and maintain accurate financial documentation
- Review records, spreadsheets, and documents for completeness and accuracy
- Maintain organized historical records through scanning, filing, and digital uploads
- Assist with meeting agendas, minutes, office supply ordering, and operational support
- Provide administrative assistance to leadership and finance management as needed
- Support social media updates and general office coordination activities
Requirements:
We’re looking for someone who takes pride in producing accurate work, enjoys staying organized, and can confidently manage multiple responsibilities with minimal supervision.
Successful candidates will bring:
- 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Confidence working with spreadsheets, documentation, and financial records
- Proficiency in Microsoft Excel, Word, and Outlook
- Excellent interpersonal and communication skills
- A proactive, dependable, and team-oriented mindset
- Ability to prioritize tasks and adapt in a dynamic environment
Why Join Okanagan Clinical Trials?
At Okanagan Clinical Trials, you’ll have the opportunity to contribute to meaningful clinical research while building a long-term career in operations and administration. We value individuals who are collaborative, dependable, and committed to excellence.
If you are looking for a role where your attention to detail, financial coordination skills, and organizational strengths will truly make an impact, we encourage you to apply.
Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.
Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Need Assistance?
Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact View email address on job-boards.greenhouse.io for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
$47k - $50k per year
...are seeking a dedicated Help Desk Administrator and Registration Coordinator to support student enrollment,... ...- time opportunity that combines administrative precision with frontline support,... ...Facilitate campus logistics, event coordination, and registration activities to support...SuggestedFull timeInternshipWork at officeMonday to friday$120k - $135k per year
...LLP in the recruitment of a Director of Finance & Operations. Doak Shirreff is one of... ...firm's day-to-day finance, operations, administration, and technology functions. The ideal candidate... ..., and organizational sustainability. Coordinate and facilitate partner and Management...SuggestedLong term contractFull timeWork at office$60k - $70k per year
...expansion, they are seeking a Project Coordinator to join their team in Kelowna, BC. Reporting... ...use Bluebeam for take-offs, drawing coordination, and project documentation. Assist... ...skills will also be considered. Office administration experience within a construction...SuggestedLong term contractContract workFor contractorsFor subcontractorCasual workWork at officeLocal areaFlexible hoursShift work- ...Job Summary The Service Coordinator will ensure that people have a pleasant, informed, and professional experience when receiving or inquiring... ...lists for all locations Assisting the Market Manager with administrative and office work as needed Occasionally helping to shuttle...SuggestedFull timeWork at office
$50k - $70k per year
...Reporting to the Project Manager, the Project Coordinator will be responsible for providing coordination and support to various aspects of operations to ensure... ...from construction drawings. Develops and submits administrative documentation on project changes Monitors and...SuggestedFor subcontractor$60k - $90k per year
...better world. Job Description The VDC Coordinator is responsible for the coordination and assistance of the VDC/BIM development on a project... ...select applicants, although we do use AI tools for administrative interview transcription and AI tools may be...Long term contractFull timeFor contractorsLocal area- ...Position Title Indigenous Student Services Coordinator Division/Portfolio Indigenous... ...education coordinators, counsellors, and administrative staff. Provides program information and... ...: 1. Leads or assists with planning, coordination, promotion, and delivery of culturally...Hourly payFull timeTemporary workWork at officeLocal areaMonday to fridayFlexible hoursAfternoon shift
$50k - $65k per year
...& Medium Employers for many years running. Position Summary We're looking for a highly organized Marketing Coordinator to support the planning, coordination, and execution of our marketing programs and events. Based in Kelowna, BC, this role will play a key part in...Full timeWork at officeWork from home$58k - $62k per year
...Quality and Education Coordinator Kelowna, BC | Full Time | Permanent Make Your Work Matter At Baptist Housing, we believe every... ..., maintain policies and learning materials, and provide administrative support that keeps key initiatives moving forward. You'll play...Permanent employmentFull timeWork at officeShift workWeekday work$78k - $97.5k per year
...together we can solve the world’s most complex challenges and deliver more impact together. Role Description As a Senior Proposal Coordinator, you will be an integral part of diverse project teams and will work with different departments and specializations within the firm...Full time$39.51 per hour
...Community Development Coordinator Do you have a passion for building strong communities? Contribute to the City of Kelowna’s vision to be a City of the future by joining the Social Development team as a Community Development Coordinator! Our ideal candidate will have...Hourly pay$33.77 per hour
...Program Coordinator - Penny Lane (Temporary) Date Posted: July 3, 2026 Competition Number: 86-26/27 Locations: Kelowna, BC (Penny... ...recent related experience, including one (1) year supervisory or administrative experience Or an equivalent combination of education,...Hourly payPermanent employmentTemporary work- ...with Reliance By joining Reliance as an Administration Clerk you’ll become an important team... ...data by working with remote teams Coordinate sub-contractor availability Provide... ...Experience in an administration or coordination role, preferably in a customer service...Full timeFor subcontractorWork at officeRemote work
$100k - $140k per year
...from you! AECOM is seeking a Contract Administrator to join our team in a hybrid position.... ...from award through delivery Coordinate and monitor the flow of materials and equipment... ...~6+ years of experience in contract administration, procurement, or commercial roles...Contract workWork at officeLocal areaWorldwideFlexible hours- ...part of a vibrant campus community, where the work you do every day truly makes a difference. Classification: Support Services Coordinator II Salary: $35.07 - $40.07 Schedule: On-Call Closing Date: Open until filled Desired Start Date: May 27, 2026 Special...
$90k per year
...Job Responsibility: Black Mountain Irrigation District Administrative Treasurer Department: Office Reports to: Administrator The Black Mountain Irrigation District (BMID) is an Improvement District in Kelowna, BC, providing domestic and irrigation water to 26,000...Permanent employmentFull timeWork at officeLocal area- ...but all the little ones too. BRIEF INTRODUCTION As an Administrative Associate you will be responsible for contributing to the overall... ...and responsive manner Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities...Permanent employment
$23.6 per hour
.... Your key responsibilities will be to coordinate and administer the day to day activities... ...shifts per week) Fingerprinting Clerk/Administrator, working Wednesday and Fridays 8am till... ...and problem solving skills ~ Strong administrative skills Nice-to-haves Previous experience...Casual workWork at officeLocal areaShift work$50 per hour
...infirmier et de tout autre personnel Consulter les conseils d'administration, la haute direction et les représentants du gouvernement... ...Délais serrés Physiquement exigeant Souci du détail Coordination oeil-main Distinction des couleurs Dextérité manuelle...Permanent employmentFull timeFlexible hoursNight shiftWeekend workDay shiftAfternoon shift- About Tommy Gun's Tommy Gun's is the world's largest barber franchise — 100+ locations across Canada, the USA, Australia, and New Zealand. We're growing fast and we're serious about finding the people who keep our shops thriving. The Role We're looking for someone people...Contract workFor contractorsWork at office
$25.65 per hour
Overview Languages English Education ~ Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks...Permanent employmentFull timeWork at officeRemote work- ...motivated Jr. Billing & Accounting Administrator to join our team in Kelowna. This multi-faceted role bridges Finance, Billing, and Office Administration, making it a great opportunity for... ...assist with orders, inquiries, and coordination • Kitchen and coffee station upkeep...Long term contractFull timeWork at office
$50 per hour
...Bachelor's degree or equivalent experience Work setting ~ Group home Budgetary responsibility ~0 - $100,000 Tasks Coordinate the delivery of health care services within the department Evaluate daily operations Plan and control budget and expenditures...Long term contractPermanent employmentFlexible hoursShift workNight shiftWeekend workDay shiftAfternoon shiftEarly shift- ...an equal opportunity employer committed to the inclusion and accommodation of all individuals. We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If...Work at office
- ...TRL) has an immediate opening for a Structural Construction Administrator position based in Kelowna. Applicants should be a structural... ...minimum 3 years of site related experience in construction administration of commercial and residential buildings. The primary duties will...Full timeImmediate startMonday to friday
$70k - $90k per year
...the scenes. Reporting to the Director of Finance & Operations, the Accounting & Payroll Specialist is a key member of the administrative team, responsible for ensuring the... ...ROEs) and year-end T4 and T4A filings. Coordinate with Human Resources to track employee leave...Hourly payLong term contractFull timeSummer holidayWork at officeLocal area$7502.25 - $10788.33 per month
...undergraduate medical education program. Reporting to Administrative Director, Interior and taking direction from the Associate Director of Finance, Education Services, the Sr. Financial... ...on reporting and financial data analysis. Coordinates with other financial support services to...Permanent employmentFull timeFor contractorsWork at office$35 - $45 per hour
...focused on delivering thoughtful financing solutions and an exceptional... ...side of the business - coordinating mortgage fulfillment activities... ..., compliance, and lender coordination. The successful candidate... ...Systems, Processes & Administration Maintain accurate...Hourly payFull timePart timeFor contractorsSelf employmentRemote work10 hours per week$90.77k - $130.48k per year
...easily understood by non-technical partners. Collaborates and coordinates with infrastructure, development, and other teams to lead successful... ...transformation. As part of the planned changes, certain IM/IT, Finance, and Supply Chain roles are expected to be in scope for...Full timeInternshipWork at officeImmediate startFlexible hours$23 - $27 per hour
...the firm. This dynamic position combines front desk reception, administrative support, records management, and local courier duties, making... ...identification procedures in accordance with firm policies. Coordinate boardroom and meeting room bookings. Process incoming and...Hourly payLong term contractFull timeWork at officeLocal areaMonday to friday
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative & Finance Coordinator. Be the first to apply!
- senior administrative officer Kelowna, BC
- agent administratif Kelowna, BC
- administrative hearing officer Kelowna, BC
- medical administrative specialist Kelowna, BC
- finance coordinator Kelowna, BC
- work from home administrative Kelowna, BC
- administrative Kelowna, BC
- administrative analyst Kelowna, BC
- remote administrative Kelowna, BC
- hybrid administrative Kelowna, BC

