Executive Assistant - Mining Industry

Location: Toronto,ON
Work Arrangement: Onsite
Job Type: Permanent
Salary: CAD 60K to 70K

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to senior executives within a mining organization.

The successful candidate will be comfortable working in a fast-paced corporate environment and managing confidential information, complex schedules, travel arrangements, meetings, and communications involving internal teams, mining operations, external partners, and senior stakeholders.

Key Responsibilities

• Provide high-level administrative and executive support to senior leadership.
• Manage complex calendars, appointments, meetings, and competing priorities.
• Coordinate internal and external meetings with executives, management teams, consultants, and business partners.
• Prepare meeting agendas, presentations, briefing materials, reports, and minutes.
• Track action items, deadlines, and follow-ups on behalf of executives.
• Coordinate domestic and international business travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare and process expense reports and corporate documentation.
• Draft and proofread correspondence, presentations, reports, and other executive communications.
• Handle confidential corporate, financial, operational, and employee information with discretion.
• Support executive meetings involving mining operations, projects, investors, consultants, government representatives, and other stakeholders .
• Assist with board meetings, leadership meetings, presentations, and corporate events as required.
• Maintain organized electronic and physical records and documentation.
• Coordinate communications between corporate offices, mine sites, contractors, consultants, and external stakeholders.
• Assist executives with special projects, research, presentations, and administrative initiatives.
• Monitor incoming communications and ensure important matters are prioritized and followed up.
• Anticipate executive needs and proactively address administrative requirements.
• Perform other administrative and coordination duties as required.

Qualifications

• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
• Previous experience supporting senior executives, Directors, VPs, or C-suite leadership .
• Experience in mining, natural resources, engineering, construction, energy, or another industrial environment is strongly preferred.
• Strong experience managing complex calendars and executive schedules.
• Excellent Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint .
• Strong written and verbal communication skills.
• Exceptional organization and attention to detail.
• Ability to manage confidential and sensitive information.
• Strong judgment, professionalism, and discretion.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong follow-up skills and the ability to work independently.
• Experience coordinating travel and complex itineraries.

Preferred Experience

• Experience supporting executives in a mining or natural resources company .
• Familiarity with mining operations, mine sites, capital projects, or resource development.
• Experience working with Board of Directors or executive leadership teams .
• Experience coordinating meetings with investors, government officials, consultants, contractors, or community stakeholders.
• Experience supporting remote or international operations.
• Experience with SharePoint, Microsoft Teams, Power BI, Concur, or other corporate systems .
• Post-secondary education in Business Administration, Office Administration, or a related field is an asset.