Lease Administration Business Analyst

Lease Administrator
Job Type: Contract until June '27.
Pay Rate: Up to $47/hr DOE (T4).
Location: 3 days onsite, downtown Calgary.

Your New Company
Our client is a well-established energy organization with a large corporate real estate portfolio; they are looking for a Lease Administrator to join their team and support the administration, documentation, reporting, and financial management of leased properties.

Your New Role
As a Lease Administrator, you will be responsible for supporting the full lease life cycle across a corporate real estate portfolio. You will work closely with internal stakeholders, landlords, legal counsel, vendors, and finance teams to ensure lease agreements, payments, reporting, and documentation are managed accurately and efficiently.

Key responsibilities include:
Support lease renewals, amendments, assignments, and terminations
Coordinate the review, preparation, execution, and filing of lease and real estate documents
Act as a liaison between landlords, legal counsel, business units, and external stakeholders
Maintain accurate lease records, critical dates, and supporting documentation
Manage document workflows and coordinate execution of agreements
Process vendor setup and maintenance requests
Upload and maintain lease data within lease administration systems
Support lease accounting and financial reporting requirements
Process rent payments and lease-related invoices
Perform payment reconciliations and investigate discrepancies
Manage subtenant invoicing and rental revenue tracking
Assist with budgeting, rent forecasting, variance reporting, and portfolio analysis
Ensure lease files remain organized, accurate, and audit-ready

What You'll Need to Succeed:
3+ years of lease / property administration, commercial real estate, or related experience
Strong understanding of commercial lease documentation and administration processes
Experience managing critical dates, lease abstractions, and lease records
Exposure to lease accounting standards such as ASC 842 and/or IFRS 16 is an asset.
Experience with lease administration, ERP, or property management systems
Strong Microsoft Excel skills
Ability to manage multiple priorities in a fast-paced environment

What You'll Get in Return:
You will have the opportunity to work with a talented team of professionals in a reputable and supportive environment. Our client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact.

What You Need to Do Now:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to View email address on hays.ca.

Please note that the advertised pay rate is based on T4 employment. Candidates interested in INC may also be considered, where applicable.

This posting is for an existing vacancy with the organization.
AI may be used to screen, assess or select applicants for the position.