Emergency Management Administrator

Job Responsibility:

Trans Mountain Corporation operates Canada's only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada's high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain's core values - Safety, Integrity, Respect and Excellence - guide our every step. Each obstacle we've overcome or success we've experienced has been the result of a shared commitment to living these values every day. Together, we're focused on doing the right thing for each other and our communities.

The Emergency Management Administrator is a key position to support the Emergency Management and Security programs at Trans Mountain. The main responsibility of the position is to effectively support the implementation and maintenance of the programs to ensure Trans Mountain complies with the regulations and company policies and procedures.

This position will be based at the Calgary Head Office location and will report to the Director, Emergency Management.

Key Responsibilities

• Administrative duties including booking travel, processing expenses, booking meetings, taking meeting minutes, mail/courier and other administrative-type tasks as required for the Emergency Management and Security Departments
• Budget tracking, and invoice coding/receiving to ensure compliance with internal financial reporting processes in coordination with coordinators and budget analysts
• Assist with the implementation and maintenance of the integrated safety and loss management system including the development of tools/forms/templates required ensuring the emergency tool kit is updated and response ready
• Support the department in the distribution of plans, processes and procedures as required by each program

Qualifications and Professional Experience

• Post Secondary Business, Administration, Emergency Management preferred
• 5+ years' experience in an Administrative/Analyst role
• Extensive experience utilizing the Microsoft Suite of applications including Word, Excel, Outlook, PowerPoint, D365 and data management systems
• General understanding of pipeline operations and/or emergency management
• Ability to synthesize a large amount of data and information and to draft high-quality documents, including the internal and external correspondence.
• Pro-actively identifies potential risks and vulnerabilities, and communicates them appropriately
• Communicates clearly, concisely and effectively
• Must be a team player with a positive attitude
• Self-motivated, capable of performing tasks with minimal supervision
• Able to prioritize and handle multiple tasks simultaneously
• Attention to detail is critical with the ability to work effectively under pressure with tight deadlines
• Strong organizational skills with the ability to work in a fast-paced and dynamic environment
• Must be a problem solver with the ability to find resolutions

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It's about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it's just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain's commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.

In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization's collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.