Specialist, Information Management

The Specialist, Information Management is responsible for supporting and developing Magna Mining’s information management and digital workplace solutions, including SharePoint, Power BI, Microsoft 365, document manager, and information governance. Working within the IT team, this position collaborates with business functions to develop practical digital solutions, improve access to information, automate process, and support effective information management across the organization.

All Magna Mining team members are expected to work collaboratively with others , lead the way in health and safety , act with honesty , integrity , and foster an entrepreneurial spirit in pursuit of excellence .

Responsibilities

• Administer, develop, and continuously improve SharePoint sites, document libraries, lists, workflows, and collaboration solutions.
  

• Establish and maintain document control and information management standards, including document lifecycle, retention, archiving, and governance requirements.
  

• Develop and maintain Power BI dashboards and reports to support business reporting, data visibility, and decision-making.
  

• Develop workflows, applications, and automated solutions using Power Automate, Power Apps, and other Microsoft Power Platform tools.
  

• Work with departments to identify business needs and develop solutions that improve processes, reporting, collaboration, and access to information.
  

• Support the integration and effective use of SharePoint, Microsoft 365, Power BI, and Power Platform tools across the organization.
  

• Develop and maintain standardized information architecture, file structures, naming conventions, metadata, and permissions.
  

• Ensure SharePoint and corporate information environments are secure, organized, accessible, and easy to navigate.
  

• Manage and regularly review user access and permissions to support information security and confidentiality.
  

• Support departments with the organization, migration, and ongoing management of corporate information.
  

• Provide user support, training, and guidance to increase adoption and effective use of Microsoft 365 and digital workplace tools.
  

• Identify and implement continuous improvements through technology, automation, and process optimization.
  

• Undertake additional responsibilities as required to support departmental and organizational needs.
  

Requirements

Qualifications: Formal Education, Certifications or Equivalents  

• Post-secondary education in Information Management, Information Technology, Business Administration, Records Management, or a related field.
  

Work Experience: Nature & Length  

• Minimum 4 years of related experience in document control, information management, records management, file management, or a similar role.
  

• Experience with document and file management practices and information governance.
  

• Experience with Power BI, Power Automate, Power Apps, or other reporting and automation tools is required . 
  

• Experience converting spreadsheet-based processes into structured database or application-backed solutions an asse t.
  

Key Competencies :   Behaviours & Skills  

• Strong working knowledge of SharePoint, Microsoft 365, and information management practices.
  

• Strong organizational, analytical, and problem-solving skills with attention to detail.
  

• Ability to understand business needs and develop practical, user-friendly solutions.
  

• Knowledge of Power BI, Power Automate, Power Apps, and Microsoft Power Platform.
  

• Strong communication and collaboration skills with the ability to work effectively across departments.
  

• Ability to manage multiple priorities and adapt to changing business needs.
  

• Commitment to information security, confidentiality, and continuous improvement.
  

Benefits

What's in It   for   You?

At Magna Mining Inc. we believe supporting our people is essential to our success. We offer a competitive salary, comprehensive benefits, RRSP contribution opportunities, and access to employee and family   assistance programs to support your well-being and long-term success.

Minimum Salary: $70,000

Magna Mining Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We thank all applicants for their interest in Magna Mining. Due to the competitive nature of our recruitment process and the high volume of applications received, only those selected for further consideration will be contacted.