Proposals Specialist

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

As a Proposal Specialist, you will develop commercial and technical proposals in coordination with Business Development, Operations, and other teams. Key responsibilities include assessing opportunities, drafting proposal documents, reviewing contracts, leading meetings, and managing deadlines. Strong communication skills, attention to detail, and proficiency in Microsoft Office are essential. This role ensures the delivery of client-focused solutions aligned with the organization’s strategic goals.

• Support Business Development and internal teams by planning, writing, editing, and compiling high-quality proposal packages ready for submission.
• Manage the full proposal process, delivering client-focused RFPs, EOIs, SOIs, and pre-qualification documents while addressing client clarifications.
• Track multiple client opportunities using Salesforce CRM, ensuring accurate data management and statistical analytics.
• Organize and manage proposal files, documents, and deliverables, identifying scopes of work and subcontracting potential from RFP specifications.
• Assign tasks to contributors, ensuring timely submission of accurate content and editing for quality, grammar, and consistency.

Perks of the job

• Comprehensive insurance and benefits package
• Health Care Spending Account
• Paid vacation
• Competitive compensation

Qualifications

• Highly motivated with the ability to adapt to shifting priorities and manage multiple proposals under tight deadlines.
• Advanced technical writing, editing, and proofreading skills with a strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Visio, SharePoint) and Adobe Pro for efficient documentation management.
• 3-5 years of experience in proposal development, ideally within the construction or related industries.
• Degree or diploma in Business, English, Technical Writing, or Communications preferred; CET or PMP certification and experience in construction or oil and gas proposals are assets.

Additional Information

As a condition of employment, qualified applicants who accept the role must complete a satisfactory pre-employment Background Check. This may consist of a combination of a Canadian Criminal Record check, an Employment Verification, and an Education and Accreditation Verification.
Candidates shortlisted will be required to complete the Profile TRAITS Survey.
The purpose of the TRAITS Survey tool is to assist FLINT in understanding individuals' behaviours and supporting the best use of their strengths, abilities, and potential.

Our Commitment to Our People

When you join FLINT, we make these promises:

• Your work will matter . The projects you'll help build will serve communities for generations.
• Your growth is our priority . We'll invest in your development and create paths for advancement.
• Your voice will be heard . Your experience and ideas will shape how we tackle challenges.
• Your team will support you. You'll work with people who want to see you succeed.
• Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better.

Shape Your Future. Strengthen Your Craft. Leave A Legacy.

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