Human Resources and Office Administrator

Job Responsibility:

A growing, youth-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth in the Peel Region. A leading organization recognized in the community for our commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

The mission of the organization is to empower youth through prevention, intervention and support in accessing safe and sustainable housing.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION

The Human Resources and Office Administrator will manage all administrative duties and support all the Human Resource functions within the organization.

The Pod Group is partnering with this organization to place a compassionate, analytical, and organized individual to fulfill the role of the Human Resources and Office Administrator.

PRIORITIES

Human Resources & Payroll Administration

• Coordinate and support some facets of Human Resources including but not limited to recruitment, benefits administration and payroll.
• Support with the recruitment process, as part of the overall recruitment strategy.
• Maintain employment records and documentation for all employees, students and volunteers and ensure compliance.
• Update and maintain information and generate reports as required using HRIS.

Executive Administrative Support

• Provide clerical/administrative support to the CEO, Management Team, and Board of Directors
• Prepare draft agendas and minutes and finalize arrangements for board meetings.
• Coordinate the agency's annual general meeting, public meetings and agency-wide fundraising and awareness events.
• Prepare, update, and maintain all manuals, documents and policies.
• Prepare presentations and communications as required.

Organizational Effectiveness

• Monitor, manage and improve the efficiency of support services such as IT and HR contracts.
• Oversee and manage office orders for programs.
• Support communications and social media strategy for OPP (i.e., website, Twitter, Instagram, Facebook, etc.)
• Ensures effective administration and maintenance of administrative systems and information, such as databases, email addresses and passwords, file systems (soft and hard), phone and fax systems.
• Develop and maintain internal communication tools and procedures.
• Maintain Our Place Peel's general email accounts and website.
• Manages donation processing.
• Prepare reports, agency memos, presentations and all other documents as required.
• Prepare, update and maintain manuals, documents and policies as required.
• Maintaining archival and administrative files.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Post-secondary Diploma in Human Resources Management or related field.
• Experience in administrative, business management and HR functions an asset.
• Experience working in a related capacity, preferably in a not-for-profit organization.
• Strong proficiency in Word, Access, Outlook Excel, scheduling and social media applications.
• Excellent time management, prioritization and organizational skills with an ability to manage multiple priorities.
• Strong interpersonal, communication and customer service skills.
• Criminal Reference Check.
• Valid “G” driver's license, insurable at acceptable rates.