Human Resources Assistant (On Site)

About Myant:

At Myant, our mission is to help people  Live Younger, Longer by transforming healthcare from episodic, reactive care to proactive, preventive health management. Through our pioneering connected textiles and continuous monitoring technology, we bridge the gap between individuals, their families, and healthcare providers, creating a world where quality healthcare is more accessible, personalized, and preventative.

Powered by extensive, multidisciplinary R&D, Myant combines expertise in textile science and computing, biometrics, AI, and clinical research to develop technologies that seamlessly integrate into everyday life. Our innovation engine continuously expands the platform’s capabilities, addressing cardiovascular health, stress management, sleep optimization, and more.

With global ambitions, Myant is building a worldwide presence—collaborating with healthcare systems, clinics, researchers, and partners to set a new standard in connected health. Our goal is not just to improve care, but to fundamentally redefine the relationship people have with their health, shifting the focus from sick care to lifelong wellness.

By combining cutting-edge biometric sensing, AI-powered insights, and evidence-based behavioral coaching, Myant helps individuals and healthcare teams work together to prevent disease, optimize wellness, and unlock healthier, longer lives.

Role Overview:

Myant is seeking a reliable, organized, and highly responsive HR Assistant to provide administrative and operational support to the Human Resources function while also supporting general office and  administration tasks.  This role is an important first point of contact for employees, candidates, visitors, executives, and external partners. The HR Assistant will support a broad range of activities including recruitment coordination, employee onboarding and offboarding, employee records, HR documentation, company communications, events, office administration, and HR special projects.

The successful candidate will be highly organized, detail-oriented, professional, and comfortable handling confidential and sensitive information. They must be able to manage multiple priorities, respond effectively to changing requirements, and work independently while knowing when to escalate matters to the HR Manager.

This is an excellent opportunity for an individual looking to build a career in Human Resources while gaining exposure to a broad range of HR and business operations within a growing technology organization.

Responsibilities:

1. Human Resources Administration

• Maintain accurate, complete, and up-to-date employee records and HR documentation.
• Maintain employee files and ensure documentation is properly organized and securely maintained.
• Prepare HR letters, forms, employee documentation, and other correspondence as required.
• Assist with the administration and tracking of HR policies, processes, and programs.
• Maintain employee and organizational information in HR systems and other applicable databases.
• Assist with preparation of HR reports, spreadsheets, tracking documents, and other HR-related information.
• Respond to routine employee inquiries and escalate more complex or sensitive matters to the HR Manager.
• Handle confidential employee and company information with discretion and professionalism.
• Support HR projects and process improvements as assigned.
• Assist with ensuring HR documentation and processes are completed accurately and on time.

2. Recruitment & Talent Acquisition Support

• Assist with recruitment activities across the organization under the direction of the HR Manager and respective Hiring Manager.
• Prepare and post job advertisements on approved recruitment platforms.
• Coordinate candidate communications and interview scheduling.
• Screen resumes and applications against established job requirements, as directed.
• Maintain accurate recruitment records and candidate information.
• Coordinate interview logistics and ensure candidates receive appropriate information regarding the interview process.
• Conduct or coordinate background checks and reference checks for prospective employees.
• Prepare recruitment-related documentation, including Job Descriptions and other hiring materials.
• Assist with offer and pre-employment documentation as required.
• Maintain recruitment trackers and provide updates on recruitment activity.
• Support other recruitment initiatives and projects as required.

3. Employee Onboarding & Offboarding

• Coordinate administrative activities associated with new employee onboarding.
• Prepare onboarding documentation and ensure required forms are completed.
• Coordinate orientation schedules and onboarding meetings.
• Coordinate security access, building access, equipment, workspace, and other onboarding requirements in partnership with relevant departments.
• Ensure new employees receive the information and resources required to begin their employment successfully.
• Maintain onboarding checklists and follow up on outstanding requirements.
• Coordinate administrative aspects of employee departures, including collection of company property, access termination, documentation, and exit processes.
• Conduct exit interviews when required and prepare appropriate summaries for the HR Manager and/or leadership team.
• Maintain accurate records throughout the onboarding and offboarding processes.

4. Employee Engagement & HR Programs

• Support the planning and coordination of company-wide and departmental employee events.
• Coordinate calendars, meeting spaces, catering, communications, and other logistics for employee events and HR activities.
• Assist HR with employee engagement initiatives and internal communications.
• Support the administration and documentation of employee performance review processes.
• Maintain performance review schedules and follow up with managers regarding outstanding reviews.
• Assist with the administration of probationary and scheduled performance reviews.
• Support managers and the HR team with documentation and administrative requirements related to employee performance.
• Assist with employee communications and HR initiatives as directed by the HR Manager.

5. Office & Executive Administration

• Provide general administrative support to the executive and leadership teams as required.
• Prepare, format, organize, and distribute presentations, reports, correspondence, and other documents.
• Review and edit sensitive and confidential information with a high degree of discretion.
• Coordinate meetings, including scheduling, room preparation, catering, materials, and follow-up.
• Attend meetings as required and record key discussions, decisions, and action items.
• Coordinate executive schedules, appointments, and travel arrangements as required.
• Coordinate accommodations and logistical arrangements for company guests and external business partners.
• Support reception and act as a professional first point of contact for visitors, candidates, customers, employees, and external partners when required.
• Answer, screen, and direct incoming calls and inquiries in a professional and efficient manner.
• Welcome and assist visitors and ensure an appropriate and professional experience.
• Prepare and distribute company-wide internal communications on behalf of the executive or leadership team as required.
• Maintain and distribute the Company Phone List as employees join or leave the organization.
• Assist with company-wide events, meetings, conferences, lunches, and other organizational activities.
• Maintain office supplies and coordinate ordering and inventory as required.
• Monitor and maintain executive kitchen and common-area supplies.
• Communicate with building management and maintenance regarding office conditions, repairs, temperature, cleanliness, and other facilities-related matters.
• Assist with maintaining an organized, professional, and functional office environment.

6. Administrative Coordination & Projects

• Manage multiple administrative priorities and deadlines while maintaining accuracy and attention to detail.
• Track outstanding actions and follow up with employees, managers, executives, and external partners as required.
• Prepare spreadsheets, reports, presentations, correspondence, and other administrative materials.
• Assist with special projects and organizational initiatives as assigned.
• Identify opportunities to improve administrative and HR processes and recommend practical solutions.
• Provide backup support to other administrative and HR team members as required.
• Perform other duties and responsibilities as assigned.

QUALIFICATIONS & EXPERIENCE

Required

• 1–2 years of experience in an HR Assistant, HR Administrator, Administrative Assistant, Executive Assistant, or similar role.
• Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field.
• Strong organizational and administrative skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with employees, candidates, executives, visitors, and external partners.
• Proficiency with Google Workspace (including Gmail, Google Docs, Sheets, Slides, and Calendar) and demonstrated experience using AI-powered tools to improve administrative, HR, communication, and productivity workflows. 
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to work independently and take initiative while also working effectively as part of a team.
• Strong judgment and discretion when handling confidential and sensitive information.
• Professional, approachable, reliable, and service-oriented manner.
• Ability to adapt to changing priorities and respond effectively to unforeseen situations.

Preferred

• Previous experience supporting HR activities in a technology, start-up, scale-up, or other fast-paced business environment.
• Experience with an HRIS or employee information system.
• Experience supporting recruitment and applicant tracking systems.
• Familiarity with employment-related documentation and HR processes.
• Experience coordinating company events or employee engagement activities.
• Strong interest in developing a career in Human Resources.

WORKING ENVIRONMENT

This position operates in a fast-paced, entrepreneurial technology environment where priorities may change quickly. The successful candidate should be comfortable balancing routine administrative responsibilities with unexpected requests and time-sensitive requirements.

The role requires regular interaction with employees, managers, executives, candidates, visitors, and external partners and therefore requires a high level of professionalism, responsiveness, and discretion.