Operations Administrative Assistant (ASV)

Job Responsibility:

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The Manufacturing, Fabrication and Maintenance department within the School of Skilled Trades is currently recruiting for a full-time permanent administrative support position to support the Department Head with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:

Key Responsibilities:

• Assists the Department Head with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
• Support, mentors, and trains staff within and among program administration teams.
• Onboards and supports new staff members (orientation, key requisitions, office space, etc.).
• Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Academic Operations Manager calendars.
• Researches and prepares various forms of information.
• Prepares reports and organizes and tracks information.
• Supports all programs, staff and students at Souch campus
• Supports facility operations relate to the satellite campus

Skills & Abilities:

• In-depth knowledge of NAIT-wide policies, guidelines, and procedures that impact the departments.
• Knowledge of NAIT budget-related processes
• Knowledge of PeopleSoft Student Administration and Finance
• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams)
• Excellent interpersonal and communication skills
• Strong organizational and time management skills

Qualifications:

• Completion of grade 12.
• Related post-secondary certificate or diploma.
• Minimum of three years related experience.
• Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $47,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V)

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at View email address on ca.edajobs.com.

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