Project Administration Assistant

Job Responsibility:

Opportunity- Project Administration Assistant

The Project Administrator assists and supports the Project Administration Manager with administrative activities required to efficiently deliver successful preconstruction and construction projects. This role will act as back-up support for the wider project support team and tasks will vary. This role will give exposure to construction processes, accounting processes, business process management, and general office administration.

Position Responsibilities

*Including but not limited to:

Project Set Up: Back-up support for the Project Administration Manager to create and set up new projects.

Reports: Generate, review and action regular administrative review reports to ensure compliance with DORA processes and Project Management Critical Processes framework.

Document Management: Ensure that project-related documentation is recorded in a secure and retrievable way.

Vendor Maintenance : Maintain vendor directory and contacts, including keeping WCB, Insurance, and Safety documentation current. Build records of feedback after project completion to help future jobs with procurement.

Tendering: Create and issue tender packages and organize quotes for trade packages.

Purchase Orders: Create purchase orders, review draft purchase orders, and ensure they are completed, approved and sent to accounting.

Reviewing Vendor Invoices: Back-up support for the project support team to review incoming vendor invoices against commitments to verify them for payment.

Submittal Management: Create Submittals Required Logs, sourcing submittals and ensuring timely approvals are received.

Billings: Assemble backup for client monthly billings.

Project Close Out: Compile handover manuals for Owners, obtaining necessary paperwork for Occupancy permits, etc. Reconcile commitments and costs on the project to generate a final close out cost report.

Job Requirements

The ideal candidate will meet the following requirements:

· 3 years' Experience in Business Administration or similar process related environment

· Ability to multi-task and ability to work in a fast-paced environment.

· Construction experience is an asset.

· Ability to independently or as part of a team

Salary

Negotiable based on experience.

All applications are strictly confidential.

If you are interested in this rewarding career opportunity with us, please send your resume in confidence, to View email address on ca.edajobs.com

We thank all applicants for their interest, however only those selected for an interview will be contacted

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Experience:

• Administrative experience: 3 years (preferred)

Work Location: In person