Executive Assistant

Be part of something bigger. Build with us today — Now, for tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow. 

We are looking for an Executive Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference - for our clients, our communities, and one another. 

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity. 

“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.” 

Your role:

• Establish and coordinate administrative procedures and internal policies to support the Tax Team's operational efficiency


• Schedule and organize meetings for internal and clients, including preparing


• agendas, booking meeting spaces, and confirming attendance


• Assist in the preparation, formatting, and distribution of client documentation both digitally and in hard copy for internal reviews and external mailing


• Analyze incoming requests, internal submissions, and documentation to ensure


• timely follow-up and compliance with internal protocols


• Collaborate closely with partners and team members to track progress and


• coordinate workload to meet strict filing deadlines


• Liaise with clients, internal departments, and external stakeholders to ensure


• accurate communication and timely exchange of information


• Conduct basic research and compile data for preparation of internal summaries, memos, and briefing documents


• Support executives by maintaining organizational systems and proactively flagging any issues or delays in project execution


• Support travel and event coordination, organizing logistics for both internal and client-facing events, ensuring all details are handled professionally and with attention to detail


• Manage the ticketing system for operational requests, ensuring timely responses to client and internal requests related to documents, data, and other administrative tasks


• Assist in the preparation of tax returns, ensuring accuracy and compliance with BTNS standards. Collaborate on different projects, as assigned, relating to audit, accounting, tax, valuation and other specialty services


• Contribute to team success by managing priorities independently while also being a reliable and communicative team player


• Foster a positive work culture by embracing BTNS’s values of collaboration, growth, and service excellence, supporting both internal teams and clients in every aspect of your role

What you bring to the table:

• 2-5 years of experience in an administrative or client services role, with a demonstrated track record of successful project administration and driving process improvements


• Familiarity with tax compliance processes, audit procedures, and accounting principles, with the ability to effectively contribute to team-based projects. Experience in these areas is considered an asset


• Experience in assisting with the preparation of tax returns, demonstrating strong attention to detail and a commitment to accuracy and compliance with relevant tax regulations


• Strong leadership and initiative with the ability to take ownership of projects and process changes, collaborating effectively across teams to implement operational improvements


• Exceptional communication and organizational skills, with the ability to manage competing priorities, handle complex tasks, and maintain attention to detail


• Client-first mindset with a passion for providing exceptional service and building strong, long-term relationships with both internal teams and clients


• Advanced proficiency with Microsoft Office 365, especially Word, Excel, Outlook, and Teams; ability to quickly adapt to new systems and technologies


• Ability to work independently and as part of a team, balancing both collaborative and individual responsibilities with ease


• Professionalism and poise in all communications, with a strong focus on accuracy and clarity

What’s in it for you?

• Competitive total rewards package, including salary and incentive program


• Robust benefits plan (health, dental, life, dependent life, AD&D, STD, LTD, etc. only eligible after 3 consecutive months of active employment with Baker Tilly NS)
  
  
  
  • 70% Employer-paid & 30% Employee paid: Medical & Dental coverage.
  
  
  • 100% Employee-paid: Short Term Disability, AD&D, Long Term Disability, and Term Life Insurance (all are mandatory).
    
    
    
    • BTNS also offers Optional Basic Critical Conditions Benefit. Employee applies directly online once the member number is assigned.
    
    
  
  
  • 100% Employer paid: Employee and Family Assistance (EFAP) Program.
  
  


• Fantastic perks:
  
  
  
  • RRSP matching
  
  
  • Generous paid time off package (vacation, personal, sick, firm holidays, etc.)
    
    
    
    • 15 Days paid vacation, up to five (5) sick days and three (3) personal days per year
    
    
  
  
  • Wellness allowance
  
  
  • Complimentary on-site gym
  
  
  • Free, plentiful parking
  
  
  • Dress for your day, including casual
  
  
  • Growth-focused coaching, mentoring, feedback, and growth plan reviews
  
  
  • Learning and professional development opportunities
  
  
  • Fun at work year-round with firm-sponsored social events, yoga, lunch and learns, registered massage therapy visits, espresso happy hours, free snacks and meals, teambuilding events, therapy dog visit, off-site Staff Day, etc.
  
  

Where you’ll work:

130 Eileen Stubbs Ave suite 201, Dartmouth, NS B3B 2C4

Job type:

Permanent, Full-time

Your schedule:

Monday to Friday 

Working hours:

Averaging 7.5 hours per day (averaging 37.5 hours per week)

Salary:

$64,000 ($32.82 per hour)

Vacancy :

1

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

Note : We are actively seeking to add team members from communities with lived experiences of marginalization and underrepresentation. We respect and value everyone for their unique perspective and the difference that they bring as we create a culture of trust and belonging. If you identify as Black, Indigenous, a Person of Colour, 2SLGBTQIA+, Disabled/Person with a Disability, or another marginalized group, we strongly encourage you to apply, even if you wonder whether you fully meet the qualifications in the posting. If accommodation at any stage of the application process would assist you, please connect with our People & Culture team at View email address on jobs.jobcopilot.com and we are happy to help.