Human Resources and Payroll Coordinator

Job Responsibility:

Lisaard & Innisfree Hospice brings together an interdisciplinary team of trained professionals and volunteers to deliver services that can make the dream of a peaceful, comfortable death surrounded by loved ones a reality and to fulfill the mission of hospice care by supporting the residents and their family through the end-of-life journey.

LIH's Human Resource (HR)/Payroll Coordinator will provide support to all employees for all issues related to the management of human resources and payroll. The HR/Payroll Coordinator is a professional who completes administrative duties. This role will be responsible for recruitment, screening, hiring, onboarding, payroll, benefit management, and HR policies for LIH. The HR/Payroll Coordinator will ensure there is appropriate business process flow for communicating with employees about sick time, absenteeism, performance reviews etc. The HR/Payroll Coordinator provides monthly statistics and advice on HR legislation and trends.

Responsbilities:

· Create, approve timesheets and submit biweekly payroll through payroll provider.

· Ensure all statutory deductions are reported and paid promptly (EHT, WSIB, etc.) through payroll provider.

· Manage Group RRSP program with providers: registering new employees, arranging annual information meeting, etc.

· Manage Group Employee Benefit program with Benefit provider: registering new eligible employees, coordinating LTD claims, etc.

· Generate monthly, quarterly and annual human resources reports such as sick time, absenteeism rates, turnover rates, etc.

· Manage employees on Leave of Absence and coordinate with WSIB as required.

· Ensure, establish human resource process flows for employee's sick time and , absenteeism.

· Create job posting for vacant positions, post on LIH website, internal bulletin boards at each hospice, social media, and external sites.

· Engage and arrange LIH's participation in job fairs and other recruitment opportunities.

· Screen applicants, arrange interviews, obtain references, and complete organization orientation.

· Set up all new employee's HR files in LIH database and payroll system.

· Maintain and keep up to date all employee human resource files (electronically and/or hard copy)

· Schedule meetings, interviews, HR events.

· File all appropriate WSIB claims and follow up with the affected employees and WSIB regarding return to work plans.

· Assist in managing non-occupational illness or injuries including return to work plans.

· Work with employee's manager/director in determining modified duties or accommodations for employees with return to work requirements.

· Work with manager/director in discipline process and if necessary, terminations.

· Create Records of Employment and arrange for applicable exit interviews as necessary.

· Participate in orientation of new employees for payroll, payroll change forms, vacation requests, Group RRSP, Extended Health Group Benefits, setting workstations, emails etc.

· Work with Leadership Team to ensure LIH follows ESA and other legal regulations related to human resources.

· Keep up-to-date on the latest HR trends and best practices including development, reviews and compensation review.

· Organize and plan Staff Meetings

· Assist with planning of Staff and Volunteer Appreciation events

· Develop and review human resource policies, forms etc.

· Ensure LIH is compliance with HPCO standards related to human resources.

· Work with Volunteer Coordinator to ensure alignment in human resources policies and procedures with volunteer management.

· Work with the Executive Director on reports and presentations to the Board of Directors and HR Board Committee as needed.

· Participate on LIH projects as needed.

· Be a positive influence on LIH's culture and high level of trust with paid employees.

Requirements:

Education

· Diploma in Human Resources from an accredited education facility.

· Three years' experience as an HR Coordinator.

Specialized Knowledge and Experience

· Experience in a not-for-profit health care environment an asset.

· Understanding and experience in application of and compliance with human resource legislation and requirements.

· Effective HR administration knowledge and implementation of HR functions and leading practices.

· Exposure to electronic payroll processing.

Skills and Abilities

· High level of computer literacy with email, MS Office, Pay Works payroll system, Surge Learning, and WSIB.

· Strong people-management skills.

· Highly organized and accurate attention to detail.

· Excellent written and verbal skills.

· Strong decision-making, critical thinking and problem-solving skills.

· A team player.

· Demonstrated commitment to the Mission, Vision and Values of the hospice.

· Demonstrated leadership skills and ability to translate vision into strategy.

· Demonstrated commitment to high professional ethical standards and confidentiality.

· Ability to be flexible and adaptable.

· Ability to function in a leadership role in an interdisciplinary team environment.

· Demonstrated interest in ongoing professional development.

· Valid driver's license, a reliable vehicle for work related purposes, and current vehicle insurance.

Lisaard/Innisfree Hospice is committed to creating a respectful, accessible and inclusive work environment, free from violence and harassment.

Lisaard/Innisfree Hospice welcomes and encourages applications from people with disabilities. Upon individual request, the hospice will endeavor to remove any barriers to the hiring process in order to accommodate those candidates with disabilities.

Job Type: Full-time

Salary: $49,000.00-$58,000.00 per year

Benefits:

• Dental care
• Flexible schedule
• On-site parking
• Paid time off
• RRSP match

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Kitchener, ON N2P 0E9: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

• Payroll: 2 years (required)
• Benefit administration: 2 years (required)
• Human resources: 3 years (required)

Work Location: In person