Project Coordinator

Coldbox   is a trusted ICI Design Builder specializing in environmentally controlled facilities. Headquartered in Burlington, Ontario. What is the key to our growing success? It’s our commitment to building trusting relationships with our clients, vendors, and our own people. Our relentless pursuit of quality, innovation, and continuous improvement. It’s our willingness to dare to be great. 

We are currently seeking an experienced ICI Commercial Construction Project Coordinator to join our Team . This is an office-based role (on-site) in our Burlington office. 

Key Purpose:

The Project Coordinator (PC) is an integral member of the project team, responsible for delivering construction projects of varying sizes and complexity. Under the direction of the Project Manager, the PC is responsible for directing, organizing, and controlling project activities, while providing the project team with the most accurate and up-to-date information.

Key Responsibilities and Duties:

• Create and maintain weekly tracking of baseline vs. actual construction schedules, anticipate schedule short-comings, and report to Project Manager


• Create, issue, and track construction documentation real time on a proactive basis using the construction management software system


• Prepare and maintain the trade list on a per project basis 


• Maintain purchase order documentation and update budget


• Acquire product manuals, warranty letters, inspection reports, and certifications from sub-trades to create project close out packages


• Issue certification documentation to client for training on use of systems and handover of project


• Maintain all documents and logs, ensuring that all testing, inspection, and verification documents from the site are discussed with the Project Executive for distribution to the corresponding Designer/Engineer for review and approval


• Take calls and set up responsive action for post-construction client support on warranty issues


• Organize and ensure construction billing documentation is delivered to the Finance department accurately and on time


• Ensure that all safety policies and procedures are being completed with the coordination of the HSE Manager


• Ensure that the close out is completed within the required timeframe on all projects


• Close out with the client and the city in order to close all applicable permits under AHJ and coordinate with the Project Manager and Project Engineer


• Provide support and insight to the Project Manager and Site Superintendents  

Key Knowledge and Skills:

• High levels of accuracy and precision


• Ability to analyze and articulate in detail


• Strong problem-solving skills


• Ability to think strategically


• Good understanding of drawings and specification interpretation


• Excellent verbal and written communication


• Excellent time management skills


• Strong ability to multi-task


• Strong organization skills


• Good negotiating and persuasion skills


• Strong ethics and professionalism 


• Excellent customer service skills

Education and Experience Requirements:

• Post Secondary diploma or bachelor’s degree


• Minimum of 3 years experience within the ICI and commercial construction industry is required


• Experience with Procore, CMIC, Microsoft Teams

Based in beautiful Burlington, Ontario, Coldbox offers:

• Competitive Salary


• Benefit Program / RRSP Matching


• Discretionary Bonus Program


• Highly collaborative work environment


• Training and development opportunities

Coldbox is committed to maintaining and supporting a safe work environment for all employees, sub-contractors, suppliers, or clients and other site visitors. We offer a friendly, culturally diverse and energetic work environment, competitive compensation and benefits, social activities, team-building events, and career development opportunities.

We are an equal opportunity employer and welcome a diversity of applicants. CBB w ill provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.