Moulds Coordinator - Contract

The Role: Moulds Coordinator

Reporting to the Moulds Manager, the Moulds Coordinator is responsible for coordinating mould production planning and controlling inventory to support Manufacturing in achieving optimized, cost-effective operations. This role combines production scheduling best practices with inventory management to ensure mould production runs efficiently, materials are available when needed, and resources are used effectively. 

The Moulds Coordinator utilizes planning and inventory systems to generate daily and weekly production plans, firm production schedules, and material requests, ensuring optimal use of people, equipment, and processes. This includes maintaining accurate records of incoming and outgoing inventory, requesting raw materials, mould-related components, and sundries required to support mould manufacturing and production activities. The Moulds Coordinator ensures the department has all required materials on hand while keeping costs within department-specific budgets. The role also provides administrative support for payroll processes and coordinates 3D printing needs in alignment with production and mould development requirements. 

Strong computer skills, a solid understanding of production scheduling, inventory control, and clear communication are essential to successfully coordinate between Manufacturing, Compounding, and Production teams. In this role, the Moulds Coordinator brings Lush’s Leadership Practices into all aspects of their work: Be Real, Be Curious, Lead Fearlessly, Adapt and Evolve, Grow Talent, and Live with Purpose.

What You Do (Responsibilities):

Administrative

• Support overall attendance tracking and payroll input to ensure accurate attendance records and timely payouts
• Utilize software such as, but not limited to: spreadsheets, SolidWorks, AutoCAD, Preform, and Bambu Studio to create, manage, plan, and schedule operations

Planning 

• Engages with production rooms and Moulds leadership to develop the optimal sequence of operations, minimize changeover times, and determine appropriate batch sizes to maximize efficiencies
• Proactively communicates with the Moulds leadership any room capacity changes, preventative maintenance windows, and labour/material constraints
• Analyze the room's performance to attainment and fulfillment and be part of the team to improve the process
• Establish a weekly meeting with the Moulds leadership to ensure the schedules are accepted, and all appropriate resources are in place for success
• Generate daily production schedules and distribute to Moulds Leadership
• As necessary, revise daily production plans based on changes in component/material availability or consumer demand
• Ensure that production plans and schedules are set accurately to ensure optimized customer fulfillment and freshness while also maintaining appropriate safety stock levels
• Collabo
• Rate with the Buying and Freight teams to ensure that necessary materials and components are available on time to meet production demands
• Frequently communicate with rooms to ensure they have a good understanding of the schedule and the priorities, to enable the right prioritization should any disruptions occur in production, particularly during extended shifts
• Demonstrate continuous improvement abilities by reviewing processes and making refinements to continuously evolve the effectiveness of Lush planning processes in conjunction with the room's capacity and routes

Inventory

• Maintain accurate and up-to-date inventory for the department.
• Work with Purchase Order and Transfer Order receivers to ensure lines are received and discrepancies are fixed and reported.
• Responsible for the shipping and receiving of purchase orders and transfer orders.
• Monitor and maintain stock levels.
• Aid in production planning by ensuring materials are available.
• Ability to fix inventory using handheld scanners
• Double-check all incoming goods for quality and accuracy before receiving
• Coach and train staff in relation to inventory best practices within the department
• Compile and publish inventory reports
• Manage inventory organization and labelling systems
• Manage control measures to ensure mistakes, inaccuracies, and discrepancies are addressed and resolved
• Lead monthly inventory cycle counts and ensure that all stock is counted and accounted for by month-end
• Execute year-end count; work alongside auditors to answer questions and facilitate the audit

Operations

• Perform and document routine cleaning, maintenance, and repairs on 3D printers to ensure optimal performance and prevent downtime
• Operate 3D printers to ensure the desired prints are formed successfully
• Report equipment malfunctions or issues to leadership and collaborate on resolution
• Document production data, complete checklists, and submit reports to the RMT when needed

Collaboration 

• Collaborate with company support and third-party vendors to outsource specific fabrication tasks
• Participate in continuous improvement initiatives and suggest process enhancements
• Collaborate with the Moulds leadership, team members, and support groups to align production goals with overall departmental objectives and to resolve production challenges
• Contribute to a positive team environment focused on learning, safety, quality, and shared success

Safety

• Follow health and safety protocols, including the use of PPE and proper handling of materials and tools
• Maintain a clean, organized, and hazard-free workspace
• Document and report unsafe conditions or incidents to the appropriate personnel

Quality

• Follow company standards and guidelines procedures during all phases of production 
• Conduct quality checks at various stages of production to ensure compliance with product specifications
• Document and report quality concerns to the appropriate personnel

How to Apply: Submit your application by answering the questions below before August 31, 2026

Need help? Email View email address on job-boards.greenhouse.io

Only select applicants will be considered for this opportunity based on our selection criteria

The above information on this description has been designed to indicate the general nature and level of work performed by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

At Lush, we believe when we continue to foster a culture of inclusion and respect within a diverse workforce, we are doing our part in building a world where there is equal opportunity for all. We recruit from a variety of employment agencies, community groups, non-profits, and online social and job sites, and in our business practices, strive to leverage the gift that diversity brings. We welcome diverse candidates to our recruitment process.  Lush is committed to providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to please make their needs/requirements known.

Lush North America unequivocally supports equal opportunity employment for all applicants regardless of religion, race, color, gender identity or expression, sexual orientation, ancestry, differently abled, adverse mental health, and other characteristics both defined, protected and enforced by the law under federal or provincial/state jurisdiction.

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Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil-Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many  diverse First Nations, Inuit and Métis peoples.