Development Accounting Coordinator (Bilingual)

Job Responsibility:

Role Impact:

Be responsible for timely and accurate preparation and input of invoice batches into Yardi system extracted from Vendor Cafe from the UiPath system (Robotic Process Automation RPA platform technology) and received in electronic form and in paper to provide Development Business Units with current expense data for monthly reporting. This role is also responsible to make sure that invoices are properly coded before submitted for approval to Development Business Units and Internal audit as required.

This role is a designated and dedicated contributor to the Development Business Unit and will have a dotted line reporting to the Development Business Units Leads & Project Owners. This role is responsible to ensure familiarity and knowledge with the projects billing information to ensure compliance with the Tax requirement and accurate project coding and initiate accurate approval workflow. This role is responsible to coordinate on behalf of the Development Projects Owners the invoice management and communication with the development vendors to ensure invoices are billed to the correct projects before are entered in Yardi Voyager.

The role will continuously onboard development vendors in the Vendor Café Platform by collaborating with the Accounts Payable Finance Services and communicating with development vendors on behalf of the Development Project Owners. The role will manage the invoice entry thru the RPA platform and liaise with the D&T team to raise and resolve any issues. This role will ensure understanding of and the compliance with procedures and protocols of the cheque run cycle deadlines, rush request, to support the Development Business Unit in a timely fashion.

What you will deliver:

• Be responsible for timely and accurate processing of invoice batches into Yardi system extracted from Vendor Café, from the UiPath system (Robotic Process Automation RPA platform technology) and received in electronic form via email
• Make sure that invoices are properly coded before submitted for approval to the Development Project Owners. Provide supporting backup to Development Business Unit and Internal Audit as required.
• Ensure Accounts Payable process is in full compliance with Certification Process Documentation and the Development section of CF Delegated Authorities Policy. Any irregularities are to be reviewed with the manager on a timely basis.
• Responsible to process the accounts payable for invoices to be paid outside of the regular cheque run cycle, and rush request as required by Development Project Owners for payment via cheque, wire transfer, and/or EFT.
• Be responsible for the ongoing development vendors onboarding in Yardi-Vendor Café. Collaborate and follow up with the Development Business Unit as needed and Data & Technology (D&T) team to raise and rectify any issues.
• Manage the invoice entry in Yardi thru the RPA platform and be responsible for the ongoing implementation of the RPA (Robotic Process Automation) of development invoices. Communicate with Vendors as required on behalf of project owner and escalate as needed.
• Liaise with D&T team to raise and rectify any issues with the RPA platform.
• Provide training to new (and existing) staff on Accounts Payable (AP) policies and procedures as required.
• Prepare and document development bank reconciliations
• Respond to inquiries from suppliers and development staff on a daily basis. Provide suppliers with accurate information and promptly resolve issues.
• Ensure that all AP filing is maintained properly and address any audit queries.
• Work with manager to review processes and continuously improve efficiencies.

What your strengths are:

• Good written and verbal communication skills
• Strong accounting, organizational and administrative skills
• Detail oriented and focused on accuracy
• Good analytical and problem-solving skills
• A team player who is customer service oriented
• Detail-oriented and focused on accuracy

What you need to succeed:

• Bilingual in English and French is required
• University or College degree in Business/Accounting preferred
• Minimum of 3-5 years' experience in an accounts payable position, experience in Real Estate/Property Management environment a definite asset
• Must have demonstrated the ability to work effectively both independently and as a member of a team
• Computer literate and proficient in use of Yardi, Excel, Word, Google Suite

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?

• Aim Higher - we strive to exceed expectations
• Own Your Expertise - we empower ourselves and each other
• Collaborate Effectively - we bring the right people together to get the right results
• Engage with Empathy - we objectively consider the needs of others
• Embrace Change - we drive, learn from, and adapt to change

At CF you'll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We're ready to meet you there - are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email View email address on ca.edajobs.com.