Finance Operations Specialist

ABOUT THE ROLE

As our Finance Operations Specialist, you will own the end-to-end accounts payable process for LEAP Canada while taking ownership of sales tax compliance and the calculation of sales commissions. You will work across multiple entities and currencies in a fast-paced environment, partnering with finance and sales to ensure accurate payments, correct sales tax filings, and clean reporting. It is a broad role that calls for sound judgement and the confidence to own your work end to end — with real scope to grow as our finance team scales.

About LEAP
LEAP is the leading provider of Legal Practice Productivity Solutions in the world and is part of ATI – one of the largest international LegalTech companies. For more than 30 years, our curiosity and commitment to continual improvement have kept us reimagining productivity tools for lawyers and their staff to support our guiding purpose, which is to ‘Help lawyers who help people.’ The market-leading software we develop, and support is used by more than 100,000 lawyers and their staff in small and medium-sized law firms.

Working alongside our international team of passionate high achievers, you’ll join a fast-growing technology business where things seldom stay the same for long. With more than 1000 smart, caring and ambitious ‘LEAPsters’ working together across Australia, Canada, the United States, the United Kingdom, the Republic of Ireland, Poland and New Zealand, you’ll be in good company here.

KEY RESPONSIBILITIES

Accounts Payable

• Own end-to-end accounts payable cycle, ensuring timely and accurate vendor payments and supporting cash flow management
• Review and process vendor invoices, ensuring proper coding, backup, approval and compliance
• Maintain vendor master data and resolve vendor inquiries and discrepancies
• Prepare and review payment runs with supporting documentation, applying approval workflows and internal controls
• Perform intercompany reconciliations for AP-related transactions, investigate differences, and prepare accruals and adjustments to ensure accurate period-end reporting
• Collaborate with Accounts Receivable and work cross-functionally as needed
• Support the upcoming ERP implementation

Sales Tax (HST/GST/PST/RST)

• Apply Canadian sales tax rules correctly across transactions, including GST/HST and provincial sales taxes (PST, RST and QST) in the jurisdictions where we operate
• Review the sales tax treatment applied to vendor invoices/ customer billing / employee reimbursements, identifying and correcting errors
• Prepare, review and check GST/HST and PST/RST return submissions for accuracy and completeness ahead of filing deadlines
• Reconcile sales tax general ledger accounts and prepare supporting entries for accurate period-end reporting
• Monitor changing provincial sales tax obligations and flag new registration or filing requirements as we grow

Commissions

• Calculate and process monthly sales commissions in line with current compensation plans
• Reconcile commission calculations, investigate and resolve discrepancies, and partner with Sales and Finance to ensure accuracy
• Support commission reporting, accruals and month-end close
  

REQUIRED QUALIFICATIONS

• Post-secondary education in Accounting, Finance or a related field
• Strong understanding of accounting principles
• 4+ years of accounts payable experience with strong exposure to accounting, multi-currency, multi-entity, reconciliations and month-end close processes
• Experience applying Canadian sales tax (GST/HST and PST/RST) and preparing or reviewing sales tax returns
• Experience with cash applications and month-end journal entries
• Proficiency in Excel and accounting systems (NetSuite or other ERP systems)
• Excellent attention to detail, strong analytical and problem-solving skills, and a self-starter, get-it-done attitude
• Strong communication and interpersonal skills, comfortable working semi-independently and as part of a team

Nice to Have

• Experience calculating and processing sales commissions; experience using CaptivateIQ is a plus
• Experience with multi-province Canadian sales tax compliance
• Familiarity with sales tax compliance tools or engines (such as Avalara) is a plus
• Exposure to ERP implementation projects
  

BENEFITS

What you'll get

Why work at LEAP?

There are endless opportunities within our business to progress and grow your career and full training is provided so an aptitude and hunger to learn is essential. We offer:

• Competitive compensation with a base salary plus bonus structure. The base salary band for this role ranges from $65,000 CAD to $75,000 CAD annually. Salary will be based on level of experience.
• Excellent group insurance benefits
• RRSP with employer matching
• Generous Paid Time Off (PTO), including starting at 4 weeks’ vacation, sick days, floater/personal days and volunteer days
• Hybrid working model at our beautiful and modern downtown Toronto office as well as work from home days
• Collaborative and inclusive work environment filled with learning and support

At LEAP,

We care about what we do and the people we work with

We continually improve to be the best

We NEVER EVER GIVE UP!

At LEAP we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. LEAP is committed to providing accommodations in all parts of the hiring process. If you require accommodation, we will work with you to meet your needs