DI Administrative Assistant

Job Responsibility:

Company : IWK Health

Req ID: 182063 Department/Program: Diagnostic Imaging, Diagnostic Services & Maritime Medical Genetics Location: Halifax Type of Employment: Permanent Hourly PT (50% FTE) x 1 position(s) Start Date: 06/30/2024 Union Status: Non-union, Management/Non Union Bargaining Unit Compensation: $22.3405 - $27.9257 /hour Closing Date : June 11. 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people. Working in Mi'kma'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of Diagnostic Imaging (DI), the Administrative Assistant - DI Research supports DI Research operations; coordinates protocols utilizing DI resources, i.e., equipment and staff; facilitates financial accounting for research and provides administrative support to the staff within the Department of Diagnostic Imaging to support their research activities. The Administrative Assistant - DI Research is the first responder to researcher needs, providing immediate consultation and investigation for troubleshooting. Flexibility to meet scheduling requirements of research needs is necessary.

Hours of Work

37.5 hours bi-weekly; Monday to Friday - schedule flexibility and hybrid options will be considered.

Your Qualifications

• Graduate of a recognized office administration program required or equivalent educational program.
• Minimum of three (3) to five (5) years related experience required. Experience working in research and/or medical field an asset.
• Advanced working knowledge of MS Office Suites and other computer programs/software require.
• Demonstrated superior oral and technical writing communication skills.
• Demonstrated ability to develop and maintain effective working relationships with staff, patients, public, and external agencies.
• Demonstrated ability to handle and protect confidential and sensitive data with integrity.
• Strong analytical skills, ability to quickly assess situations and to make decision using sound judgement required.
• High degree of initiative, diligence, attention to detail and self-discipline/focus required.
• Excellent multitasking, organizational and prioritization skills required.
• Demonstrated ability to work independently and/or with minimal supervision required.
• Competencies in other languages considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.