Administrative Assistant

About The Company 

We are hiring for a growing, multidisciplinary engineering consulting firm with over 130 employees across Canada. The team provides a wide range of services, including restoration, capital planning, structural, mechanical, electrical, building envelope, accessibility, and energy optimization solutions for buildings.

You can join a team that prides themselves on delivering high-quality work while fostering a collaborative, supportive, and team-oriented environment where employees can grow and make a meaningful impact.

The Opportunity

We are currently seeking an Administrative Assistant to join our North Vancouver team. This role is ideal for someone who enjoys a fast-paced environment and takes pride in staying organized and supporting team operations.

You will play a key role in coordinating administrative activities and assisting with project-related tasks; this is a temporary position with the potential to transition into a permanent role, based on performance and business needs.

Key Responsibilities

• Represent the organization professionally in all internal and external interactions
• Build strong relationships with team members, clients, and partners
• Prepare, format, and proofread proposals, reports, letters, and emails
• Perform general office tasks (printing, scanning, copying, binding)
• Manage calendars, appointments, and scheduling for projects and staff
• Coordinate site visits and travel arrangements
• Answer phones, greet visitors, and direct inquiries
• Assist with timesheets and administrative/accounting tasks
• Arrange maintenance and repairs for office equipment
• Provide general administrative support as needed

What We’re Looking For

• 1–2 years of administrative or related experience
• Experience in a professional services environment is an asset.
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with timesheet systems (e.g., Ajera) is an asset.
• Highly organized with strong attention to detail
• Team-oriented with a willingness to learn and grow
• Ability to multitask in a fast-paced environment
• A proactive, solutions-focused mindset

Why Join Us?

• Supportive and collaborative team culture
• Opportunities for learning and professional growth
• Engaging workplace with regular team and social events
• Potential for long-term career development
• Up to $26 per hour
• Ability to move into a permanent position

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.