Executive Assistant to the ADM

Job Responsibility: Executive Assistant to the ADM - ADM024258 Employment Type : Permanent Full-time Location(s) : SK-Rgna-Regina Ministry : 016 Highways Salary Range : $5,825-$7,574 Monthly Grade : MCP.05.

As the Executive Assistant in the Design and Construction Division at the Ministry of Highways, you will report directly to the Assistant Deputy Minister (ADM). You will be an integral member of the Deputy Minister's Office, working closely with others in the ministry on divisional and ministry-wide priority projects.

You will draft and review internal and public documents, including referrals, briefing materials, reports, and presentations. You will spend approximately one third of your time supporting the Project Support Office's procurement processes. You will have the ability to work in a fast-paced environment with competing deadlines. It will be critical that you develop and maintain positive and collaborative working relationships with colleagues and stakeholders. You will consistently demonstrate our core values of showing respect and integrity, serving citizens, excellence and innovation, and acting as one team.

Our ideal candidate would typically have any of the following:

• relevant experience, and/or
• a degree in business, public administration, project management, engineering, or public policy.

In this role you will:

• Manage and coordinate emerging issues, public concernsissues and general inquiries on behalf of the ministry;
• Determine the action required on internal and external materials directed to the ADM or through the Deputy Minister's Office;
• Ensure all executive action items for the Design and Construction Division are followed-up on and appropriately completed;
• Lead division and ministry-wide initiatives related to our core values, culture, and recruitment and retention;
• Participate in Executive and Senior Leadership meetings; and
• Support the ministry's construction and consultant procurement processes.

You will have knowledge of:

• Legislation and regulations; and
• Government protocols, policies and procedures including decision making processes.

You will have the demonstrated ability to:

• Plan, organize and manage multiple processes to meet changing and demanding priorities and deadlines;
• Communicate effectively both verbally and in writing;
• Develop and maintain a positive working relationship with clients and colleagues;
• Review, interpret, clarify, and evaluate information to develop reports and/or make recommendations on validity, correctness and compliance within established policies, procedures, guidelines, agreements and/or legislation;
• Verbally and in writing explain divisional information in a clear and concise manner appropriate for the audience;
• Independently assess and complete required tasks and results within established timeframes in an environment with tight deadlines, multiple reporting relationships and regular interruptions;
• Effectively use computer software applications and databases such as: MSWord, Excel, internet search programs and email at an intermediate or advanced level;
• Collaborate as a team member with co-workers, clients/agencies, and others to consistently meet program and client needs;
• Liaise with other organizations, colleagues, and individuals to develop positive working relationships and address areas of concern; and
• Think innovatively to identify new and unconventional solutions to issues facing the ministry.

We are committed to workplace diversity. Hours of Work : M - Monthly Out of Scope Number of Openings : 1 Closing Date : Aug 28, 2024, 12:59:00 AM