Executive Assistant to the Chief Financial Officer (Burnaby Campus)

Job Responsibility:

NVIT anticipates a need for one full-time, ongoing Executive Assistant to the Chief Financial Officer at our Burnaby campus and invites applications from qualified individuals. This will be an exempt ongoing position commencing as soon as a suitable candidate is found.

Job Summary:

The position will assist in the oversight of Burnaby campus operations and provide administrative and analytical support to the Chief Financial Officer, the Marketing & Events office, the Dean's Offices, the President's office, and other Leadership Team members who may be on campus. The candidate must be organized and capable of working without direct supervision. The role will be responsible to use initiative and judgment in handling designated administrative matters; developing and maintaining effective relationships with members of the institute administration, faculty and staff; and representatives of other institutions and organizations. Duties may include preparing financial working papers and reports on an ad-hoc basis; providing support during the annual audit; preparing and reviewing various programming and funding proposals; processing required paperwork for transfer/affiliation agreements; providing support for other administrative areas; assisting with the planning and setup of campus events, development of promotional materials, scheduling and organizing meetings, appointments, and interviews; and ensuring the confidentiality of NVIT matters. In addition, the position will be responsible for assisting in the managing of day-to-day campus operations while providing support to the Chief Financial Officer as required. This position might be required to work during non-regular office hours and during weekends.