Administrative Assistant, Consulting

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. 

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a key member of our Executive Search and Professional Recruitment team, the Administrative Assistant plays a pivotal role in supporting our western Canada practice by ensuring smooth, efficient operations and supporting executive search consultants in delivering outstanding client service.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. 

Responsibilities

• Perform a variety of administrative and clerical activities


• Review, modify and prepare general templates, engagement letters, proposals, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data, as applicable


• Record minutes at various meetings and distribute or archive them accordingly


• Update/maintain internal database


• Manage and coordinate multiple calendars


• Oversee the invoicing process for the Executive Search and Professional Recruitment team, ensuring invoices are accurately generated, tracked, and sent to clients in a timely manner.


• Manage relationships with external vendors and service providers, including coordinating services and managing contracts as needed.


• Track and reconcile expenses and vendor invoices, working closely with the finance team to ensure timely payment and accurate budget tracking.


• Developing candidate long lists and client reports


• Coordinate and schedule internal and external meetings, appointments and team social events


• Coordinate travel arrangements and reservations


• Serve as a main point of contact for internal and external communications, managing emails, calls, and inquiries professionally and efficiently.


• Maintain accurate records in CRM and applicant tracking systems, ensuring that client and candidate data is current and well-organized.


• Track and present key metrics and data for client projects, recruitment processes, and team performance, preparing regular reports for internal review.


• Support data entry, analysis, and reporting for ongoing projects, generating insights and status updates that contribute to decision-making.


• Collaborate with team members to create presentations and data visualizations for client meetings and project summaries.


• Contribute to the development of new ideas and approaches to improve work processes 


• Work collaboratively with other team members and leadership


• Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and integrity in all interactions.

Skills and Experience

• Post-secondary education in administration is considered an asset


• Administrative experience in a professional working environment is considered an asset 


• In depth knowledge and experience with Microsoft Office software (Excel, Word, PowerPoint etc.)


• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously


• General understanding of financial processes, including invoicing, vendor management, and budget tracking.


• Excellent written and verbal communication skills with a professional and polished demeanor.


• Highly detail-oriented and proactive, with the ability to anticipate needs and provide efficient solutions.

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With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is: $49,000 - $67,500.

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We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!