Bilingual Office Assistant

First Canadian is a national organization and we are experiencing unprecedented growth!

We aim to hire bright, hard-working people who share our values. We seek employees who are committed to learning, career growth, and opportunity. We take pride in being an organization that our employees support long-term. We believe in our employees and celebrate their success by asking for employee opinions and feedback so that we continue to be a Great Place to Work.

We award our team with the following:

• An uplift of 5% is applied after the probationary period for qualified professional level French bilingualism (both spoken and written).


• Off work 1 hour early on Fridays.


• Earned Time-Off Program and vacation.


• Group Retirement Savings Plan with employer match.


• On-site gym including free weekly classes with a qualified trainer.


• Newly renovated facility with ergonomic desks/chairs.


• Educational assistance and career development.


• Employee benefits.


• Health and Wellness spending account.


• Employee Assistance Program (EAP).


• Employee discount programs.


• A Culture Team dedicated to diversity, inclusion, and employee programs.


• Employee recognition and appreciation events.

Check out our company page for all the information on why we believe First Canadian is an employer of choice!

If you are motivated to succeed by helping people, then this is the opportunity for you!

The Office Assistant reporting to the Office Manager is an on-site position in Sherwood Park. The Office Assistant is responsible for performing administrative and office support activities to support the efficient day-to-day operations of the department and ensure the smooth functioning of office processes and services.

The hours of Work for this role will be 7:00am to 4:00pm Monday through Thursday and 7:00am to 3:00pm on Fridays.

Essential Responsibilities:

•   Daily mail  pick up as well as mail room duties and distribution of mail  including sorting, folding and distribution, ensuring confidentiality of correspondence.


•   Maintain inventory of envelopes, toner and general office supplies, ensuring adequate stock levels are available.


•   Prepare and process purchase orders; coordinate and track the ordering of operational and office supplies.


• Bank runs for manual cheque deposits as required.


•   Weekly inventory checks and local shopping to replenish lunchroom supplies.


• Provide general administrative activities, including sending invoices via email, printing and matching letter correspondence, managing return mail, updating address information in company systems and reissuing correspondence to correct addresses as required.


•   Maintain organization and cleanliness of supply and storage rooms .


• Perform regular cleaning and maintenance of cheque deposit machines and printers, including tracking and submitting printer meter reads.


• Coordinate the setup, cleanup, and logistical arrangements for internal meetings as required.


• Operate a personal vehicle for company-related errands and deliveries; mileage will be reimbursed in accordance with company policy.


• Cover reception desk from 7:00-9:00am daily and additional coverage as needed; including greeting and assisting guests, answering and directing phone calls using the switchboard, managing voicemail, call transfers and message forwarding.


• Perform other duties as required.  

Qualifications:

• High school diploma or equivalent is required.


• Intermediate skill with Microsoft Office (Word/Excel) is required.


• Experience working in AS400, is an asset.


• Fluent in both English and French with proven skills in verbal and written communication is required. 


• Previous interaction via telephone and/or email is highly preferable and is considered and asset.


• Valid Driver’s License, vehicle registration, valid insurance & own transportation is required. 


• Be able to lifting upto 20lbs, handling mail and small parcels.


• Successful completion of a criminal background check, education verification and employment reference checks is required before employment.

Thank you for considering our organization.

If you are bilingual there will be a French and English assessment as a part of the recruitment process.

We are an equal opportunities employer and welcome applications from all suitably qualified persons. Accommodations are available upon request.