Operations System Administrator

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a leader in commercial uniforms and hospitality apparel.

The Operations Systems Administrator provides administrative and systems support to the Operations Manager and Operations team. The role is responsible for maintaining operational workflows, customer programs, production-related system administration, and data integrity across multiple business systems.

The position supports day-to-day operational execution through system maintenance, workflow administration, customer program setup, Salesforce support, RMA administration, screen print coordination, and Embtrak administration.

This role is not responsible for employee supervision, production planning, staff scheduling, performance management, operational decision-making, vendor management, or departmental leadership activities, which remain the responsibility of the Operations Manager.

Key Responsibilities

Embtrak & Production Administration
• Maintain production colouring and status updates within Embtrak, including management of 503 (Embroidery) queues.
• Create, maintain, and update design numbers within Embtrak.
• Maintain production-related system records and workflows within Embtrak.
• Assist with testing, implementation, and maintenance of Embtrak enhancements and upgrades.
• Create and maintain documentation, procedures, and user guides related to Embtrak processes.

Screen Print Administration
• Coordinate screen print orders and related production requirements.
• Maintain screen print records, artwork information, and production specifications.
• Liaise with internal teams and external vendors to ensure accurate order setup and timely processing.
• Monitor screen print workflow status and assist with issue resolution.

ALTERATIONS

*Assisting the operations manager with in house and third party alterations, timelines and pricing.

Customer Program & Account Administration
• Support customer program launches and mass upload requests, including gathering requirements, validating program criteria, and coordinating implementation activities.
• Maintain and administer customer account structures and program criteria within internal systems, including account creation, updates, pricing structures, rebates, identifiers, and other backend configurations.
• Provide guidance and training to Sales and Customer Service teams regarding program requirements, account setup procedures, and information required for successful program implementations.

Systems Administration
• Maintain data integrity across Sage ERP, Salesforce, Embtrak, WMS, and MRMA.
• Assist with user support, system testing, upgrades, implementations, and process documentation.

Qualifications

• Post-secondary education in Business Administration, Operations Management, Supply Chain, Logistics, or a related field preferred.
• 1-3 years of experience in Operations, Manufacturing, Distribution, Customer Service Support, Business Administration, or Systems Administration.
• Experience working with Sage ERP, Salesforce, WMS, Embtrak, or similar business systems.

Technical Skills

• Strong Microsoft Excel and Microsoft Office skills.
• Strong systems aptitude and ability to learn and navigate multiple software platforms.
• Strong organizational, communication, and problem-solving abilities.

$55,000 - $60,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.