Administrative Assistant-Burlington

Position: Administrative Assistant
Location: Burlington, ON
Type: Existing vacancy
Hours: 40 hours per week
Compensation Range: $45,000- $50,000

Overview

Responsibilities:

• Correspondence for the AVP and Property Managers


• Reception Duties


• Monthly Building Fire Testing Notices


• Monthly Building Inspection tracking


• Process Tenant Notice to Vacates


• Order Business Cards


• Scheduling and Coordination of events in conjunction with Branch Admin


• Complete Chargeback letters for Property Managers and update tracker


• Signage orders


• WSIB certificate updates/procedures


• Office supply orders for branch and sites


• Tracking and follow up of monthly building health and safety inspections


• Monthly updating of the life safety repeat deficiency tracker


• Track and follow up on Life Safety Façade inspections


• Maintain First Aid tracking in conjunction with the Training Facilitator


• Track and follow up on incoming tenant inspections


• Order flowers for sick/hospitalized employees/birthday cakes


• Update trades lists


• Distribute list of weekly amenity closures


• Distribute weekly list of capex projects currently “in-progress”


• Track Spring/Winter Checklists


• Printing orders


• Distribute Holiday Office Hours and Closure Notices


• Track and Update Building Winter/Snow Logs 


• Hydro and Utility chargeback letters


• Assist with coordinating branch events (Christmas Party, Summer Picnic)


• Other administrative duties as assigned.

Qualifications:

• Bachelor Degree/Diploma from a recognized college or university is an asset


• Must be proficient in Word & Excel and the ability to learn new programs


• 2-3 years administrative experience required


• Excellent verbal and written communication


• Excellent interpersonal skills


• Excellent computer and related technology skills


• Excellent customer service ability


• Strong Attention to detail


• Must be able to meet deadlines


• Must be proficient on the telephone


• Must be able to bring an enthusiastic attitude to a team environment

Why Homestead?

• RRSP program to support long-term goals


• Health, dental, and life insurance


• Annual bonuses that reward success


• Company events and celebrations


• Growth and development opportunities

About Homestead Land Holdings Limited:
As a proudly Canadian-owned and operated company, we’ve spent decades creating and providing over 25,000 homes and managing over 200 quality rental communities that people are proud to call their home. We’re hands-on, ensuring every space is built with care.

Additional Information:

A satisfactory reference check, criminal records clearance are required for the position. We thank all candidates for their interest, however only those being considered will be contacted directly. Homestead Land Holdings Limited is an equal opportunity employer. Accessibility accommodation is available for all parts of the recruitment and selection process. Please make needs known in advance.

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