Finance & Administrative Coordinator (F/M/X)

Company Description

Join us at Accor,  where life pulses  with passion!​

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.​

By joining us, you will become a Heartist®, because hospitality is, first and foremost, a work of heart.​

Job Description

Within our Global Sales Luxury & Lifestyle team, we are seeking a profile responsible for coordinating and managing complex financial flows related to trade shows, B2B client events, and B2B communication activities. This role oversees the full Procure-to-Pay cycle, including supplier payment coordination and the optimization of financial processes across multiple internal stakeholders and our vendors and customers.  

The successful candidate will ensure compliance with procurement processes while maintaining accurate, timely payment flows in a complex, multidisciplinary environment. 

Key Responsibilities: 

Procure-to-Pay Cycle Management: 

• Management of quotes, purchase orders, and supplier invoices within the group's tools. 
• Payment tracking and coordination with Finance and Procurement in case of issues. 

Coordination of Payments: 

• Coordination with Finance and Accounting team. 
• Monitoring of supplier payments made by various segments. 

Supplier Relationship Management: 

• Primary contact for invoicing and payment matters. 
• Management of invoicing discrepancies and internal coordination to resolve disputes. 

Hotel Re-invoicing Management: 

• Coordination of the re-invoicing process after each event. 
• Monitoring the transmission and receipt of invoices by hotels. 

Team Support & Process Improvement: 

• Financial support to the Global Sales Luxury & Lifestyle teams.  
• Contribution to the improvement of financial processes and payment solutions. 

Qualifications

• Education:

  • Bachelor's or Master's degree in Finance / Management / Business Administration or an equivalent field.

• Professional Experience:

  • 4 to 6 years of experience in operational finance / budget management.
  • Experience with procurement processes / procure-to-pay / financial coordination.
  • Experience in an international or event-related environment is a plus.

• Technical Skills:

  • Excellent proficiency in Excel (budget tracking, reporting, analysis).
  • Good understanding of Procure-to-Pay processes.
  • Experience with financial or procurement tools (Coupa, SAP, or equivalent).
  • Ability to manage multiple financial streams simultaneously.

• Behavioral Skills:

  • Rigor and attention to detail.
  • Strong organizational skills.
  • Ability to manage multiple stakeholders.
  • Analytical mindset and problem-solving.
  • Proactivity and autonomy.
  • Strong interpersonal skills with international contacts.

• Languages:

  • Fluent  in English is essential.

Additional Information