Administrative Coordinator

Job Title: Administrative Coordinator

Location: Kingston, ON

Shift: Monday to Friday, 8:00am to 4:30pm

Pay Rate: $20.00 to $25.00 per hour

We are currently seeking an Administrative Coordinator to join a busy office environment in Kingston. This role will provide support across daily administration, scheduling, coordination, and basic accounting functions.

The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced setting. This is a hands-on role suited to someone who enjoys keeping things organized, supporting internal teams, and helping daily operations run smoothly.

Responsibilities:

• Provide daily administrative support, including data entry, filing, document management, and record keeping

• Maintain organized electronic and physical filing systems

• Assist with internal communication and coordination between departments

• Coordinate schedules, appointments, meetings, and follow-ups as required

• Support production, operations, or service scheduling when needed

• Track timelines, outstanding items, and deadlines

• Assist with accounts payable and accounts receivable tasks, including invoice entry and reconciliation

• Support payroll, expense tracking, or related administrative processes as required

• Maintain accurate financial and administrative records

• Prepare reports, update tracking documents, and assist with administrative projects

• Respond to phone calls and emails in a professional and timely manner

• Help identify ways to improve administrative processes and office workflows

Requirements:

• College diploma in Business Administration, Accounting, or a related field is considered an asset

• Minimum 1 year of experience in an administrative, accounting support, or office coordination role

• Strong Microsoft Office skills, especially Excel

• Excellent organizational and time management skills

• Strong attention to detail and accuracy

• Ability to multitask and prioritize in a fast-paced environment

• Effective communication and interpersonal skills

• Experience with scheduling, coordination, accounts payable, or accounts receivable is considered an asset

What the Position Offers :

• Opportunity for long-term or permanent employment based on performance and business needs

• Hands-on experience across administration, scheduling, coordination, and accounting support

• Supportive and team-oriented work environment

• Stable, established workplace

• On-site parking & convenient location

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for an existing vacancy.