Administrative Associate

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies

• Communication/Teamwork

• Critical Thinking/Analytical Skills 

• Technical Skills Excel 

• Problem Solving 

• Fluency with data & Metrics 

• Logic/Result Focus 

• Creative and Innovative Thinking 

• Prioritization

Performance Requirements 

• Manage flow of paperwork and filing

• A/R review and collect accounts as required as well as take/post payments and take payments to the bank.

• A/P process product receiving paperwork to receive materials. 

• A/P post and process small bills and employee expenses. 

• Administer inventory counts/cycle counts. Make inventory adjustments. 

• Invoice sales invoices including posting freight to the orders. 

• Generate sales journal reports for management. 

• Perform related clerical duties such as faxing and photocopying.

• Manage and order office supplies

• Working with other regional branches as it relates to shared expenses. 

Standards of Performance 

• Minimum of 2 years AR/AP administration. 

• Strong computer skills 

• Adhere to all Health & Safety policies & procedures. 

• Strong verbal and written skills to communicate with all levels of the organization. 

• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions  

• Full-time Monday to Friday 8:00 a.m. to 5:00 p.m. and any overtime as required. 

• Report directly to Division Manager. 

• Opportunity for advancement.