Administrative Assistant

TAM International is currently searching for an Administrative Assistant to join our team! 

The Role:
The Administrative Assistant supports the organization's executives and their teams by ensuring the office runs smoothly. This role involves a wide range of duties that contribute to day-to-day operations including managing schedules, coordinating events, handling correspondence (internal & external), and maintaining electronic records. This position also provides general administrative support across departments as needed.  

Responsibilities:  

• Serve as the first point of contact, maintaining a professional and welcoming presence for visitors, suppliers, and inquiries.


• Manage incoming communications, including calls, emails, and administrative inboxes.


• Provide comprehensive administrative support, including document preparation, report compilation, presentations, and correspondence.


• Coordinate meetings, events, workshops, and travel logistics, including scheduling and note-taking as needed.


• Maintain and organize electronic records in accordance with data management and privacy standards.


• Oversee office operations, including mail/courier services, supplies, equipment, and maintaining a clean, presentable workspace.


• Liaise with vendors and external partners, including graphic designers, maintenance providers, landlords, and service contractors.


• Manage office facilities, lease agreements, and day-to-day operational needs.


• Support workplace culture and company values while maintaining strict confidentiality in all interactions.


• Act as a safety ambassador, supporting safety protocols, emergency procedures, and quality management practices.


• Perform other related administrative and operational duties as required.

Key Requirements:  

• 5-7 years' experience as an Administrative Assistant, or relevant role, required.


• Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.


• Superior typing, editing, and proof-reading skills


• Able to write simple correspondence, including memos, letters, etc.


• General mathematical skills and superior attention to detail.


• Ability to apply understanding to carry out instructions in written, verbal, or diagram form.


• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.


• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.


• Able to maintain filing systems and basic databases.


• Excellent analytical and problem-solving skills.


• Meticulous records maintenance skills.


• Superior telephone manners and strong interpersonal skills.


• Strong written and verbal skills to communicate with all levels of the organization and its executive team.


• Strong customer service orientation.

Benefits:

• Group Health Benefits plan + Health Spend Account


• Competitive salary based on experience


• RRSP match program


• Parking provided 
  

If this sounds like the perfect role for you, please submit your resume for consideration.

 

TAM International LP is dedicated to recruiting and retaining a qualified workforce. By valuing a diverse workforce, TAM is committed to hiring practices that are fair and equitable. We thank all candidates for their interest in the position, however, only candidates selected for an interview will be contacted.