Group Home Administrative Assistant

Job Responsibility:

Job No: LCC1187

Location: LCC Corporate Office, Saskatoon

Employment Status: Full-Time, Permanent

Closing Date: 3 Jul 2024 CDT

WHO ARE WE

Since 1955, LutherCare Communities has been a leader in providing programs, services, and housing to residents across Saskatchewan with the highest quality of care and support.

Our Team Members provide caring services to residents and clients throughout Saskatchewan in our Seniors Independent Living Communities, Intermediate Care Homes, Long-Term Care, Group Homes for individuals with intellectual and physical disabilities, and programs like the Seniors Day Program and the Luther Seniors Centre.

LutherCare is proud to offer a wide range of services to meet the needs of all entrusted to our care. These services are fully accredited to meet our commitment to excellence.

Vision:

A Safe and Caring Continuum of Living™ for all.

Mission:

Our mission is to provide excellence in care, shelter, and support in a nurturing Christian environment for all entrusted to our care.

Job Purpose:

The Administrative Assistant for the Group Homes Service Area plays a pivotal role in providing administrative support and facilitating effective communication between clients, visitors, and department team members. This position reports to the General Manager of Group Homes and involves various administrative tasks including basic accounting, answering phones, and managing day-to-day operations within the Service Area.

Key Responsibilities:

• Manage bookings and inquiries for the Group Home Bus and Van
• Coordinate bookings for the Alexandra Training Room
• Prepare letters, forms, and business documents as required.
• Order and manage office supplies for the building and departments.
• Complete filing, attend meetings, and take minutes as needed.
• Support with copying, filing, and organizing documents.
• Compile and distribute the Group Home Newsletter to families and stakeholders.
• Manage Petty Cash requests and reconciliation.
• Record team member training, oversee trust fund distribution, and manage visa invoices.
• Code, record, and seek approval for invoicing.
• Assist with various recruitment functions such as interviews, reference checks, and onboarding.
• Maintain accurate records related to invoicing and resident information.
• Support metrics tracking, resident list database maintenance, and LCC communications distribution
• Assist with scheduling processes and contribute to monthly reporting.

Qualifications

• At least 2 years of experience in an administrative assistant capacity

Knowledge, Skills & Abilities:

• Professional and congenial demeanor
• Maintains confidentiality with sensitive information.
• Excellent administrative, organizational, and interpersonal skills
• Proficient in word processing, spreadsheets, and accounting programs (Microsoft Word and Excel)
• Ability to adapt to change and seek opportunities for improvement.
• Demonstrated ability to perform bookkeeping and administrative duties accurately and efficiently.
• Effective time management and prioritization skills
• Fluency in reading, writing, speaking, and understanding English.

What We Offer:

• Enhanced time off policies
• Inclusive workplace
• Learning & development opportunities
• Work-life balance prioritization
• Wellness in the workplace
• Culture of internal advancement
• Paid sick leave.
• Extended Health and Dental benefits
• Group life and long-term disability benefits
• Pension Plan
• Employee family assistance program

We believe in the power of diversity, and we're dedicated to creating a diverse, equitable and inclusive environment at LutherCare Communities. We ensure equal opportunity for all applicants and encourage people of all visible minorities and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

Applicants must provide a criminal background check prior to employment.

A Safe and Caring Continuum of Living™ for all.