Corporate Records Administrator

City records are a vital corporate asset that support municipal operations, evidence-based decision-making, and legislative compliance. The Office of the City Clerk leads policy and procedures related to the retention and disposition of these assets, preserving them securely over time.

As a Corporate Records Administrator, you will play an essential role in managing the official records of the Corporation and supporting our mandate under the City Administration Bylaw. In this role, you will certify official city records, manage municipal bylaws and policies, and provide critical research services to internal teams and community members. Working independently, you will ensure high standards of accuracy, security, and preservation for present and future generations. If you excel at detailed research, records governance, and delivering exceptional service, we welcome your application!

What will you do?

• Attest to the officiality of city records through a certification process
• Determine, track and assign City bylaw and policy numbers and statuses
• Manage the City of Edmonton bylaws, including interpreting and applying consolidation and repeal items and determining relevant webpage and metadata content
• Review agreements to ensure accurate delegated authority of signatories, content and descriptions, attachments to agreements and agreement template standards, applying a corporate seal where applicable and maintaining the Clerk’s copy
• Maintain the official record for Council and Committee meetings, which includes ensuring that all files are complete, secure and preserved for future generations
• Provide reference and research services for internal and external clientele on official City records, including bylaws, policies, sealed agreements and Council and Committee meetings
• Maintains filing systems and access permissions for the branch
• Perform other related duties as assigned

Qualifications

• High school diploma, including subjects with emphasis on general office practices, OR completion of an appropriate certificate program from an approved business school/college
• Office Administration Certificate
• Minimum of 3 years of experience working in an office environment, including at least 1 year of direct experience in records management

Assets

• Certificate in Records Management
• Experience working within municipal governance structures or interpreting legislative frameworks like the Municipal Government Act

Skills required for success

• Experience collating and locating information resources
• Experience applying policies and procedures
• Customer service experience
• Excellent communication and writing skills
• Knowledge and experience working in records management
• Ability to use electronic resources, systems, and applications
• High level of attention to detail
• Experience preparing business correspondence
• Ability to establish and maintain effective working relationships
• Demonstrate service excellence, embracing diversity and promoting inclusiveness
• Alignment to our Cultural Commitments and Leadership Competencies ( )
• Embracing a culture of equity, diversity, reconciliation, and inclusion
• Alignment with the goals of the City Plan

Conditions of Employment

• Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
• Applicants may be tested

Work Environment

• Due to the nature of this work, this position is not eligible for a hybrid work arrangement
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact Voir email sur ca.workus.org . Learn more about our benefits

Up to 1 temporary full-time position for up to 11 months

Hours of Work: 33.75 hours per week

Salary Range: $30.315 - $38.012 (Hourly); $53,407.450 - $66,967.640 (Annually)

Recruitment Consultant: LG/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.