Property Administrator
$30 per hourHays
Property Administrator
Calgary- ONSITE
3 MONTH CONTRACT
$30+ hourly
Responsibilities:
- Input and maintain accurate accounting and lease administration data for new tenancies and renewals in a timely manner
- Prepare detailed lease abstracts and process required adjustments
- Review, generate, and analyze monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports), highlighting updates for the Property Manager
- Serve as the primary point of contact for tenant billing and collections inquiries
- Track and ensure up-to-date tenant insurance certificates at renewal dates
- Prepare cheque requisitions for tenant allowances, lease commissions, and related expenses
- Maintain project cost logs and submit expenses for Property Manager approval
- Respond promptly to day-to-day tenant inquiries and resolve concerns effectively
- Organize and maintain comprehensive tenant and property documentation
- Manage filing systems for contracts, insurance certificates, and tenant records
- Support procurement by obtaining vendor and contractor quotations and assisting with contract administration
- Review invoices for accuracy, assign appropriate coding, and process them for approval in a timely manner
- Conduct regular rent roll accuracy reviews and implement corrections as needed
- Process bank deposits, perform reconciliations, and coordinate banking activities
- Record accounting system entries including chargebacks, adjustments, and tenant billings
- Follow up with tenants to ensure timely collection of receivables and reduce delinquency
- Enroll tenants in PAD and EFT payment programs
- Prepare and distribute monthly Accounts Receivable (A/R) reports for internal and external stakeholders
- Reconcile tenant accounts and communicate outstanding balances promptly
- Administer tenant chargebacks and coordinate with Property Manager on delinquent accounts
- Address tenant inquiries related to pre-bill and year-end adjustments
- Assist in preparation of annual budgets, forecasting reports, and periodic reporting packages
- Support annual operating cost reconciliations, including pre-bill calculations and year-end adjustments
- Prepare and update monthly and year-end accruals
Qualifications:
- 3–5 years of experience in office and/or property administration, preferably within Property Management
- Experience setting up leases, tenant charges, and processing cash applications
- Strong knowledge of commercial real estate operations, including lease review, billing setup, and data entry into Yardi and other systems
- Proficient in Yardi Voyager (considered a strong asset)
- Advanced working knowledge of Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
- Demonstrated ability to manage both digital and physical filing systems efficiently
- Highly organized with strong prioritization and multitasking capabilities
- Detail-oriented with a high level of accuracy and efficiency in all work
- Strong written and verbal communication skills with excellent interpersonal abilities
- Proven ability to work independently as well as collaboratively within cross-functional teams
- Reliable, professional, and patient when handling tasks and stakeholder interactions
- Positive, proactive “can-do” attitude with a willingness to contribute beyond core responsibilities
- Continuously seeks opportunities to improve processes and implement efficiency-driven solutions
- Committed to delivering high-quality work and exceeding expectations
“AI may be used to screen, assess or select applicants for this position”.
Vacancy posted 8 hours ago
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