Contract Administrator

Contract Administrator (Contract)

$45–50/hour

6 Month Contract

On Site | Calgary, AB

Your New Company

Hays Specialist Recruitment is partnering with a leading organization in the natural resources sector to hire a Contract Administrator for a 6‑month contract. This role sits within a high-performing Supply Chain team and is ideal for someone who enjoys working with data, contracts, and cross-functional stakeholders in a structured, fast-paced environment. You will play a key role in supporting contract lifecycle activities while contributing to operational efficiency and compliance.

Key Responsibilities

• Maintain and manage the central contract repository, including contracts, amendments, insurance certificates, and supporting documentation
• Track key contract dates including expiry timelines, milestones, deliverables, and renewals; issue reminders and follow up as needed
• Coordinate supplier communications related to documentation, contract records, and invoice inquiries
• Support contract tracking and provide accurate spend and commitment data for forecasting and reporting purposes
• Prepare and distribute recurring reports, dashboards, and data extracts related to contracts and spend
• Assist with audits, ESG reporting, risk, and compliance data requests by ensuring timely and accurate information delivery
• Support contractor renewals, including obtaining quotes, reviewing terms, and assisting with negotiations where needed
• Ensure all contract-related activities adhere to internal policies, governance standards, and delegation of authority requirements
• Escalate commercial, vendor performance, or delivery issues to the Contract Specialist when appropriate
• Identify opportunities for process improvements to enhance data integrity, reporting accuracy, and overall administrative efficiency
• Collaborate closely with Supply Chain, Finance, and site-based teams to support contract administration activities

What You Need to Succeed

• Diploma or certificate in Business, Supply Chain, or a related discipline (Bachelor’s degree is an asset)
• 1–3 years of experience in contract administration, procurement, or document control
• Exposure to industries such as mining, energy, or heavy industry is considered an asset
• Knowledge of contract types such as SaaS agreements, service level agreements (SLAs), statements of work (SOWs), or software licensing is an asset
• Working knowledge of contract terminology, Incoterms, and basic commercial concepts
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP systems (SAP or similar) is preferred
• Strong organizational skills with high attention to detail and the ability to manage multiple priorities
• Valid Class 5 Driver’s License (or equivalent) may be required
• Excellent written and verbal communication skills with a collaborative mindset
• High level of professionalism, discretion, and commitment to confidentiality and data integrity
• Proactive, adaptable, and solution-oriented with a continuous improvement mindset

What’s in It for You

This is a strong opportunity to gain experience in a well-established organization within a critical supply chain function. You’ll work alongside experienced professionals and gain exposure to contract lifecycle management, reporting, and stakeholder engagement.