Executive Assistant

Connection is everything. It drives us to innovate, explore, and stay close to what matters to us most. At Bell, we’re building a more connected future through world-class networks, AI-powered solutions, and digital experiences that elevate how people live, work, and play every day. 

We believe in empowering people. That’s why we equip our teams with cutting-edge technology, AI tools, and a collaborative environment that supports creativity and growth. Want to be part of a diverse team where your work makes a real impact? If you’re inspired by innovation that advances how people connect and transforms what’s possible, you belong on #TeamBell.

Summary

We are seeking a highly skilled, proactive Executive Assistant to provide strategic administrative support to Vice Presidents within the AI Fabric Data Center organization. This role is critical to enabling executive effectiveness in a complex, highly technical, and rapidly scaling environment. 

The ideal candidate thrives in ambiguity, operates with exceptional judgment and discretion, and brings a strong ability to manage competing priorities across engineering, operations, and business strategy functions. This role goes beyond traditional administrative support, acting as a trusted partner to senior leaders and a connective hub across internal and external stakeholders. Ensuring seamless day-to-day operations and supporting strategic initiatives. 

Key Responsibilities

• Executive Support:
  • Serve as a trusted partner to VPs, providing high‑impact, proactive administrative and operational support. 
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements for the VP’s and Directors. 
  • Prepare and organize briefing materials, presentations, and reports for internal and external meetings. 
  • Handle confidential information with the highest level of integrity and discretion.
• Team Coordination
  • Act as a central point of coordination between Engineering, Operations, Business Strategy, Finance, HR, and other key partner teams.  
  • Support rhythm‑of‑business activities including staff meetings, business reviews, planning cycles, and leadership offsites.  
  • Draft and edit executive communications, presentations, and internal documentation as needed.
• Operational Excellence
  • Track and manage deadlines, deliverables, and follow-ups for key projects. 
  • Process expense reports and monitor budget-related activities as required. 
  • Support onboarding for new leadership team members and key stakeholders. 
• Event & Program Support
  • Coordinate logistics for leadership meetings, offsites, and cross‑functional forums. 
  • Partner with internal teams to support planning for data center‑related initiatives, reviews, and milestones. 

Critical Qualifications

• Post-secondary education in Business Administration or related field preferred. 
• 5+ years of experience supporting senior executives (Director level or above), preferably in a technology, engineering, or operations‑driven environment.  
• Proven ability to manage complex schedules and priorities for multiple leaders simultaneously.  
• Exceptional organizational, time‑management, and problem‑solving skills.  
• Strong written and verbal communication skills.  
• High degree of professionalism, integrity, and discretion.  
• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel). 

Preferred Qualifications

• Fully bilingual 
• Comfort working in a fast‑paced, ambiguous, and evolving environment.  
• Excellent written and verbal communication skills in both French and English. 
• Ability to work independently and collaboratively in a dynamic environment. 

Adequate knowledge of French is required for positions in Quebec. 

Additional Information:

Position Type: Management
Job Status:  Regular - Full Time
Job Location: Canada : Ontario : Toronto
Work Arrangement: Hybrid
Application Deadline: 07/03/2026

For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week.  Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role.  Applications through email will not be accepted.

We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners. 

At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.

Bell is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise. We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or  Voir email sur jobs.bce.ca to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.

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