Confidential Assistant

Job Responsibility:

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Asper School of Business at the University of Manitoba is looking for a Confidential Assistant. This position will provide organizational and administrative support to the Associate Dean, Director and undergraduate unit. The Confidential Assistant will also be the Secretary to various committees that are chaired by the Associate Dean

The qualifications and experience we're looking for:

• Undergraduate degree in a related discipline is required.
• Minimum of 5 years senior-level administrative/secretarial experience is required.
• Experience working with sensitive and confidential information is required.
• Proficiency in data analysis tools and software (e.g.Tableau, Power BI) would be asset.
• An acceptable equivalent combination of education and experience may be considered.
• Excellent verbal and written communication skills is required.
• Excellent interpersonal skills is required.
• Strong organizational and time management skills is required.
• Tact, diplomacy, flexibility, and the ability to maintain confidentiality is required.
• Proficient with MS Office 365, Teams, and SharePoint is required.- Ability to quickly learn other software such as Qualtrics (survey software) and reporting software is required.
• Ability to work independently in a busy environment is required.
• Exercise tact and flexibility when dealing with sensitive issues is required.
• Ability to work under pressure and manage a heavy workload is required.
• Ability to work harmoniously and effectively with all levels of faculty, staff, and students in a variety of contexts is required.
• Ability to multi-task is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: July 16, 2024

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact View phone number on ca.edajobs.com. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $49,519.19-$69,326.87 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-08-12