Program Assistant

Program Assistant

Position: Program Assistant - Competition #2026-19

Conditions: Full-Time Permanent

Department: Support Work Program

Location: 865 Main Street

Closing Date: Open until filled

Salary Range: TBD depending on experience and education

ShawenimAbinoojii is a non-profitservice provider and Southeast First Nations-led organization. We offercomprehensive benefits a rewarding work environment and opportunities tochallenge yourself apply your skillset and be a part of a unique First Nations-ledservice model.

BENEFITS:

ü Competitivesalary

ü Personalleave days and paid sick time

ü Employer-matchedPension plan

ü Comprehensivehealth and dental benefits package

ü On-siteparking

ü Paidprofessional development

OVERVIEW:

Reportingto the Support Work Program Manager the Program Assistant providesadministrative and operational support to the Support Work Program. Theposition plays an important role in supporting the day-to-day functioning ofthe program by coordinating administrative processes maintaining programdocumentation and statistics assisting with support worker documentation andsupporting the operation of the Family Visiting Homes.

KEYRESPONSIBILITIES:

Provide day-to-day administrative and operationalsupport to the Support Work Program including monitoring the SWP RequestInbox responding to inquiries tracking correspondence and directing mattersappropriately.

Maintain accurate and confidential electronic andphysical program records documentation filing systems and programstatistics.

Prepare and organize support worker timesheets anddocumentation assist with inquiries and refer discrepancies or concernsappropriately.

Provide support and guidance to support workersregarding documentation requirements and established program processes.

Coordinate Visiting Home administration includinginvoicing cleaning schedules work orders follow-up and operational records.

Provide administrative support for car seatmanagement and program scheduling.

Assist with flight requests including receivingorganizing tracking and communicating required flight information.

Maintain the training calendar registrationsattendance schedules and training records for support workers and programstaff.

Work collaboratively with program staff andpartners participate in meetings and initiatives and follow organizationalpolicies procedures confidentiality requirements and established processes.

QUALIFICATIONS:

• Experience providing administrative or program support in a fast-paced environment is considered an asset.
• Strong proficiency with Microsoft Office including Word Excel PowerPoint Outlook and Microsoft Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Effective problem-solving skills and ability to exercise sound judgment.
• Ability to work respectfully and effectively with support workers families caregivers community members and organizational staff.
• Demonstrate knowledge and/or understanding of First Nations perspectives culture and philosophies.
• Must maintain a high level of confidentiality.
• Must have a clear child and adult abuse registry checks criminal record check with vulnerable sector search and Prior Contact Check required.
• Valid drivers license and a reliable vehicle with a satisfactory driver abstract required.

Please visit ourcareers page to view our current opportunities and to submit your applicationdirectly:

You are also welcome to apply to ordrop your resume off at our main office located at 865 Main Street.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FORAN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNALCANDIDATES SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRSTNATIONS INUIT OR METIS).

Please visit our page to see more job opportunities.

Required Experience:

Junior IC