Administrative Coordinator

Company Description

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all –while minimizing the use of land and other agricultural inputs. 

Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold. 

Syngenta Crop Protection is headquartered in Switzerland.

Job Description

Please note: This is a part-time position. Monday-Thursday, 8am-2pm.

At Syngenta, we are working to build the most collaborative and trusted team in agriculture that provides leading seeds and crop protection innovations to enhance the prosperity of farmers. To support this challenge, Syngenta is currently seeking an Administrative Coordinator to support its Calgary office.

This role will provide comprehensive administrative support to the Calgary office and Commercial teams, ensuring operational excellence through exceptional organization, time management, and stakeholder collaboration.

Accountabilities:

• Office operations supporting Office Manager
• • Maintain and oversee general office operations, including facility maintenance coordination
  • Manage vendor relationships
  • Coordinate boardroom bookings and maintain meeting spaces
  • Monitor and maintain office supplies, kitchen inventory, and storage organization
  • Process incoming/outgoing FEDEX shipments and mail
• Administrative Support
• • Identify and/or participate on work streams to improve business processes & sales efficiency.
  • Support Sales Support Lead with booking meeting space, co-ordinate travel, booking flights, including logistics for district meetings and events
  • Prepare quarterly sales sponsorship reports
  • Maintain sales distribution lists and district maps
  • Support remote Calgary employees with workspace needs
• Financial Management
• • Process ARIBA invoices and purchase orders
  • Manage office P-card and monthly expense reporting
  • Track office expenses against budgets by line code and cost center in SAP

Qualifications

Required:

• College diploma or university degree, preferably in Agriculture, Business, Marketing, or Event Management
• Minimum 3 years of administrative experience
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel)
• Strong computer literacy
• Must be eligible to work in Canada

Desired:

• Project management expertise
• Event planning and coordination experience
• SAP, Concur, ARIBA and Docusign experience
• Basic financial and accounting knowledge

Additional Information

What We Offer: 

• We offer a competitive base salary and incentive bonus potential, challenging and meaningful work, learning and career development opportunities and a great team environment. 
• A culture that celebrates diversity & inclusion, promotes personal and professional development. 
• Comprehensive Benefit offering, Pension and Group Retirement program with company match, and Profit Sharing. 
• Focus on Wellness and innovative programs that support overall health and wellbeing such as annual Lifestyle Account and free Headspace App. 

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status. 

Syngenta Contact Information:  

If you need assistance during the application process, please contact the Service Desk at [email protected]  

Syngenta Canada welcomes applications from all qualified candidates and can accommodate persons with disabilities. For more information about accommodation during any stage of the recruitment process or if you would like more information on our accommodation policies, please contact [email protected] . 

WL: 3B

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