Executive Assistant

Your New Company

Hays Specialist Recruitment is partnering with a leading global natural resources organization to hire an Executive Assistant, Corporate to support their Legal & Compliance function. This organization operates large-scale operations internationally and is recognized for its commitment to responsible development, sustainability, and strong governance practices.

Key Responsibilities

• Provide high-level administrative support to the VP, General Counsel & Corporate Secretary
• Manage complex calendars, scheduling, travel, and logistics aligned with business priorities
• Prepare and format executive correspondence, presentations, briefing materials, and reports
• Triage incoming communications and prioritize time-sensitive and confidential matters
• Liaise with executives, Board members, and external stakeholders
• Support daily operations of the Legal & Compliance team
• Maintain legal trackers, contract databases, and regulatory calendars
• Coordinate document execution, approvals, and signature workflows
• Track legal deadlines, governance milestones, and compliance requirements
• Assist with document management, retention, and legal hold processes
• Assist with preparation of Board and Committee materials
• Coordinate agendas, resolutions, and meeting documentation
• Maintain corporate records, minute books, and governance files
• Support director onboarding and governance compliance processes
• Coordinate with external legal counsel on scheduling, documentation, and billing
• Assist with litigation tracking, regulatory inquiries, and audits
• Track deliverables and action items from executive and legal meetings

What You Need to Succeed

• 5+ years of experience in executive support, legal administration, or corporate environments
• Experience supporting senior executives such as General Counsel or leadership teams (preferred)
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with document management systems (e.g., SharePoint) and secure platforms
• Familiarity with corporate governance, legal processes, or board support activities is an asset
• Strong organizational skills with the ability to manage multiple priorities independently
• Exceptional attention to detail and follow-through
• Proven ability to handle highly confidential and sensitive information with discretion
• Excellent communication skills with the ability to engage senior leaders and external stakeholders
• Experience working in multinational or global environments is considered an asset
• Flexibility to accommodate occasional extended hours for international coordination

What’s in It for You?

This is an exciting opportunity to join a globally recognized organization in a senior-level support role with significant exposure to executive leadership and corporate governance functions. You will play a critical role in enabling legal operations, supporting decision-making processes, and contributing to a high-performing, collaborative environment.

What you need to do now  

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.