executive assistant / project coordinator.

Are you an accomplished administrative professional looking to elevate your career within an elite corporate consulting environment? We are seeking a highly sophisticated, meticulous, and proactive Project Coordinator to join a global leader in organizational strategy and talent solutions located in the heart of downtown Vancouver. Operating within our specialized business administration division, this permanent position offers an exceptional opportunity to provide high-level executive support to senior partners and C-suite board-level executives. As a cornerstone of the administrative team, the successful Project Coordinator will thrive in a fast-paced environment where managing shifting priorities with diplomacy, absolute discretion, and a calm demeanor is second nature.

This premium, fully in-office role is based in a beautiful corporate facility on Hastings Street, offering excellent transit accessibility and a vibrant team culture. Acting as a strategic administrative partner, the Project Coordinator will oversee critical client engagement workflows, manage sophisticated corporate databases, and coordinate high-stakes communications across multiple international time zones. In this role, you will represent the elite standards of a premier professional services firm, ensuring flawless execution across every business deliverable. If you possess a distinguished career pedigree in corporate consulting, legal, or executive environments and are ready to apply your expertise within a premier business administration ecosystem, this position is designed for you.

As a global organization handling high-value partnerships and international accounts, exceptional English communication and advanced proofreading skills are paramount for this position. While the primary language of daily operations in Vancouver is English—requiring absolute precision in grammar and composition—any additional bilingual capabilities or international experience are considered a significant asset within our cross-border business administration frameworks.

Randstad Professional: Find the right job, love what you do, and develop your career. With access to a wide range of roles with top employers, a global community of professional peers, and specialized training and support, we’ll be your guiding partner and help you build a rewarding career.

Advantages
• Highly competitive base salary ranging from $85,000 to $100,000, commensurate with experience and career pedigree.
• Discretionary annual performance bonus structure and profit-sharing opportunities.
• Comprehensive extended health and dental benefits package designed to safeguard your well-being.
• Corporate long-term disability (LTD) and comprehensive life insurance coverage.
• Corporate RRSP matching program starting at 1% with flexible options to increase contributions.
• Generous paid time off starting with 3 weeks of vacation, scaling to 4 weeks upon tenure milestones.
• Elite office location on Hastings Street in downtown Vancouver, boasting premium amenities and exceptional public transit accessibility.
• Opportunities for professional fulfillment, continuous learning, and mentorship from industry-leading recruitment experts.

Responsibilities
• Coordinate and execute complex project workflows for high-stakes client engagements, establishing seamless communication between consultants, candidates, and C-suite stakeholders.
• Administer client agreements, input sensitive contractual data, and manage client invoicing cycles accurately within specialized financial management systems.
• Manage complex executive calendars using Microsoft Outlook, balancing shifting schedules and prioritizing urgent requests across multiple international time zones.
• Produce and format elite client-facing documents, including comprehensive PowerPoint presentations, business proposals, status reports, and candidate assessments under tight deadlines.
• Oversee global database management by updating candidate bios, portfolios, and proprietary records within Salesforce and search platforms to ensure complete compliance.
• Orchestrate comprehensive domestic and international travel itineraries for senior partners and executive candidates, adhering closely to corporate travel policies.
• Audit and process detailed expense reports and financial submissions prior to management approval, maintaining a strict level of financial accuracy.
• Collaborate actively with the administrative office manager and internal administrative team to oversee general office workflows, greet high-profile visitors, and ensure meeting logistics are flawless.
• Deliver exceptional quality control across all written deliverables, ensuring flawless grammar, punctuation, and layout design align with premium brand guidelines.
• Participate in office-wide operational meetings and support the onboarding or peer-training of incoming administrative staff as requested.

Qualifications
Skills
• Mastery of advanced corporate software tools including Microsoft Outlook, PowerPoint, Teams, Word, SharePoint, and Adobe Acrobat.
• Proven capability in operating customer relationship management (CRM) systems like Salesforce and customized enterprise databases.
• Superior written and verbal English communication skills, with an elite specialization in professional proofreading, formatting, and structural editing.
• Exceptional proactive problem-solving and executive decision-making capabilities, demonstrating the confidence to resolve scheduling conflicts independently.
• High emotional intelligence, diplomacy, and absolute discretion when handling highly confidential corporate communications and board-level interactions.
• Superb organizational and time-management skills, with a proven history of successfully juggling competing priorities in high-pressure environments.
• Strong numerical aptitude and a foundational understanding of corporate accounting and billing cycles within professional services.

Requirements
• Minimum of 5 to 7 years of progressive experience as an Executive Assistant, Project Coordinator, or Senior Administrative Officer.
• Robust professional background operating within corporate consulting, professional services, legal frameworks, or Fortune 500 corporate environments.
• Extensive experience directly supporting senior partners, managing directors, or C-suite board-level executives.
• Proven stability and a clean career pedigree demonstrating long-term commitment and professional growth in prior organizations.
• Demonstrated ability to work fully in-office 4 to 5 days a week in the downtown Vancouver corporate headquarters.
• Willingness to undergo standard corporate background checks, including criminal and education verification, prior to final job placement.

Summary
At Randstad, we take pride in connecting exceptional talent with global leaders who appreciate and reward professional excellence. Our dedicated recruiters are recognized experts in the business administration sector, committed to advocating for your career advancement and ensuring you land opportunities that align perfectly with your career ambitions. If this role isn't the perfect match, reach out to our expert recruiters to explore other career-building opportunities tailored to your ambitions. Take the next definitive step in your professional journey by submitting your application directly on our website today, or connect with one of our specialized talent consultants to discover how we can help you build a successful career.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process. show more