Short Term Rental and Real Estate Manager and Executive Assistant

Must answer all questions in job description. Candidate who do not read through details and apply without ansewr to the evaluation questions will not be contacted.

About the Role

I am a realtor and short term rental manager based in Canada seeking a reliable and detail-oriented Remote Real Estate Virtual Assistant to support daily operations. This role is ideal for someone experienced in zapier automation with customization and some custom code editing, real estate research, data organization, scheduling, and marketing support. You will work closely with me to help streamline operations, transactions, research properties, and maintain marketing activities.

Key Responsibilities

1\. Short Term Rental Management

- Experience in managing short term rental operations

- Ability to follow SOPs and check-lists in details

2\. Simple Web and Automation Support

- Experience in updating Wordpress websites

- Experience in setting up task automation usng Zapier or Maker

3\. Property Research

- Search for properties based on specific client criteria using MLS and other real estate platforms

- Compile property lists for buyers and investment opportunities

- Monitor new listings and notify the realtor of relevant opportunities

4\. Price & Market Analysis

- Conduct competitive market analysis (CMA) on comparable properties

- Research recent sales, active listings, and neighborhood trends

- Prepare organized reports and spreadsheets summarizing market data

5\. Appointment Coordination

- Schedule property showings, meetings, and client appointments

- Coordinate calendars and confirm appointments with clients and vendors

- Send reminders and maintain organized schedules

6\. Marketing Support

- Assist with social media posting and online marketing campaigns

- Prepare listing marketing materials (flyers, brochures, email campaigns)

- Support CRM updates and lead tracking

- Help organize open house marketing and follow-ups

7\. Administrative Support

- Maintain property and client databases

- Organize documents and files related to listings and transactions

- Assist with basic email communication and task coordination

Qualifications

- Previous experience as a Real Estate Virtual Assistant is a must; not just property management

- Familiarity with Zapier a must

- Strong research and data organization skills

- Familiarity with real estate terminology and basic market analysis

- Experience with spreadsheets (Google Sheets or Excel)

- Experience with CRM systems and marketing tools is a plus

- Strong written English communication skills

- Highly organized, detail-oriented, and reliable

- Ability to work independently and meet deadlines but also able to collaborate in team environment and do zoom meetings daily

Preferred Skills

- Experience with web develop tools and process automation tools a must

- Experience working with North American real estate agents preferred

- Knowledge of MLS systems, Zillow, or similar platforms

- Graphic design experience (Canva or similar tools)

- Familiarity of AI assisted content generation: writing, images, and video

- Social media management experience (Instagram, Facebook, LinkedIn)

Compensation

- fixed pay; will not consider hourly

- Long-term opportunity and potentially convert to full time if interested

How to Apply, Please submit:

1\. Are you able to work 8 hours a day / 5 days a week Saturday to Wednesday PST from 8AM to 5PM PST with one hour break in between?

2\. Your resume

3\. A short introduction about your experience working on Zapier

4\. A short introduction about your experience working with real estate agents and on short term rentals

5\. Portfolio examples of any automation, real estate, marketing work, administrative support, website work you have done

6\. Your expected monthly pay for full time 8 hours a day / 5 days a week role