Office Coordinator

Job Title: Office Coordinator

Position Summary

We are seeking a detail-oriented and customer-focused Office Coordinator to support our daily operations. This role is responsible for managing front office operations, answering phones, coordinating job setup, and providing excellent customer service. The ideal candidate is organized, professional, and able to multitask in a fast-paced environment.

Barnes & Duncan is a Manitoba-based consulting engineering and land surveying firm that has a history dating back more than 100 years and is continuing to grow. We are seeking an individual who is looking for the opportunity to contribute to building on our past success. The position is a permanent full-time (40 hours per week) position and includes a comprehensive benefits package.

Key Responsibilities

• Answer and direct incoming phone calls professionally and efficiently
• Provide exceptional customer service to clients, contractors, and team members
• Set up new jobs and assist with maintaining accurate project records
• Prepare and organize project documentation, files, and correspondence
• Assist with data entry, invoicing, and administrative support tasks
• Assist with general office management
• Maintain confidentiality of company and client information

Qualifications

• Previous administrative or office coordination experience preferred
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Strong attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks Online
• Ability to work independently and as part of a team
• Experience in construction, engineering, or land surveying industries is a plus

Preferred Skills

• Strong attention to detail and problem-solving skills
• Ability to prioritize tasks and meet deadlines

Application

Interested applicants should submit their resume, cover letter, and references. Only those candidates who are selected for an interview will be contacted.

Jennifer Halwachs

Director of Organizational Effectiveness

Email: View email address on ca.talent.com

Salary and benefits will be negotiated on an individual basis and will be representative of individual qualifications and experience. We thank all that apply but only those being considered will be contacted.