Web Communications and Office Assistant

Job Responsibility:

Section: Web Marketing Division: Economic Development Department: Office of the Chief Administrative Officer Initial Reporting Location: Tom Davies Square

Job Status: Limited position Estimated Probable Duration: Up to seven (7) months Affiliation: CUPE 4705 Inside Unit Hours of Work: 70 hours bi-weekly Shift Work Required: No Range of Pay: Group 7 $28.04 to $32.82 per hour (subject to review)

The start date will follow the selection process.

This position is eligible to work remotely on a part-time basis.

Characteristic Duties: Under the general supervision of the Director of Economic Development and the day-to-day supervision of the Manager of Tourism and Culture.

• Monitor all Economic Development websites for proper functioning, accuracy and compliance with CGS's French Language Services Policy and web content accessibility guidelines, and assist in identifying and implementing solutions for related concerns.
• Develop and implement tactical day-to-day maintenance of all Economic Development websites and social media accounts. Copyright and author content for websites.
• Provide assistance to Economic Development staff with the updating and maintenance of Economic Development internal and external websites, including navigation, images and content as directed.
• Provide web and social media support, guidance, and training to external groups utilizing the Division's infrastructure (e.g. Arts and Culture Grant Forms).
• Assist in the development of marketing and communications materials, including research and drafting of content for review by relevant Economic Development staff.
• Act as receptionist for Economic Development; monitor, respond and/or redirect incoming telephone calls, visitors, general email accounts, public and mail. Pickup and delivery of mail for Division.
• Identify, recommend and implement changes in administrative procedures in the Division.
• Perform clerical and office administration duties for the Division, including special administrative tasks as assigned.
• Co-ordinate purchasing processes for the Division and process invoices for the Division as required.
• Monitor and input payroll exception reports; maintain attendance records, annual vacation schedules, etc. for the Division.
• Review documents for accuracy as required.
• Co-ordinate preparations for special events for Economic Development (e.g. various event setup and decoration, media events, tradeshows, workshops, etc.).
• Conduct research on emerging trends in social media, web development and content and related industries (tourism, economic development, immigration, etc.), as required.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

Qualifications:

• Successful completion of Secondary School (Grade XII) Education plus some further education or training in web design/digital media or related studies.
• Over one (1) year up to and including two and a half (2½) years of experience on a similar job or related work.
• Knowledge of CGS's French Language Services Policy and other relevant French language services requirements in provincial and federal legislation.
• Demonstrated ability to work with sensitive materials and absolute discretion.
• Demonstrated ability to work with computer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, presentation software, information input and retrieval, etc.).
• Demonstrated keyboarding (a minimum of 60 words per minute) and word processing skills.
• Knowledge of website authoring software, hardware, and their related processes.
• Knowledge of content management systems and software and their related processes.
• Strong attention to detail.
• Excellent interpersonal skills.
• Excellent use of English; verbally and in writing.
• French verbal skills highly desirable; written skills an asset.
• Satisfactory health, attendance and former employment history.
• Physical capability to operate a vehicle safely, possession of a valid driver's licence, and have an acceptable driving record, will be considered an asset

Competencies: Competency Library - Level 2 Proficiency (Individual Contributor)

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit to apply online.

We must receive your resume before 11:59 p.m. on Wednesday, May 7, 2025 . For those providing a French language resume, please also include an English version.

• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
  • .doc
  • .docx
  • .txt
  • .pdf
  • .rtf
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us: For technical difficulties, issues, questions or accommodations with an application made online email View email address on ca.edajobs.com