Business Summit Volunteer Coordinator

BLACK BUSINESS SUMMIT 2026

September 19, 2026 | Calgary, AB

BUSINESS SUMMIT VOLUNTEER COORDINATOR ROLE DESCRIPTION

ROLE

Volunteer Coordinator (1 or 2 persons)

TYPE

Independent Contractor (short-term, event-based, 12 hours per week)

LOCATION

Calgary, Alberta (in-person attendance required on September 19, 2026)

REPORTS TO

Connecting the Dots Diversity & Inclusion Council (CDDIC)

PAYMENT

$15 per hour (12hrs) for 10 weeks. $1800 total.

TIMELINE

July 2026 – September 30th, 2026

About the Black Business Summit

The Black Business Summit (BBS) is a one-day event hosted by the Connecting the Dots Diversity & Inclusion Council (CDDIC), taking place on September 19, 2026 in Calgary, Alberta. Designed for Black immigrant entrepreneurs and business owners, the summit will bring together 100 attendees for keynote presentations, panel discussions, a vendor marketplace, networking, live entertainment, and refreshments.

The summit is free to attend and is being organized for the first time. It is a milestone event that reflects the collective effort of a small, dedicated team, making the Volunteer Coordinator role critical to its success.

Role Summary

The Volunteer Coordinator serves as the connective thread between all volunteers working on the Black Business Summit. This is a people-management and project-tracking role. The ideal person will have a strong sense of organisation, excellent communication skills, and the ability to hold the big picture in mind while making sure every individual volunteer knows what they need to do and when.

This person must be available to attend the event in person on September 19, 2026 in Calgary.

Key ResponsibilitiesVolunteer Management & Communication

• Serve as the main point of contact for all BBS volunteers

• Maintain a clear overview of every volunteer’s assigned role and responsibilities

• Create and manage a volunteer WhatsApp group or communication channel/contact lists.

• Check in regularly with each volunteer to confirm tasks are on track

• Flag any gaps, delays, or issues to the event lead promptly

Coordination & Oversight

• Understand the full event picture, all teams, all tasks, all deadlines

• Ensure volunteers are not working in isolation; connect people where collaboration is needed

• Maintain a volunteer task tracker and update it regularly

• Support the recruitment and onboarding of new volunteers onto the team

• Assist with creating or distributing volunteer shift assignments for event day

Event Day (September 19, 2026)

• Be physically present at the summit venue in Calgary

• Coordinate volunteer logistics on the day (registration desk, ushering, vendor support, etc.)

• Serve as the go-to person for all volunteers throughout the event

• Support post-event wrap-up and cleanup coordination

What We’re Looking ForEssential

• Based in Calgary and able to attend the event in person on September 19, 2026

• Strong project management mindset, able to track tasks and follow up without being asked

• Excellent communication skills, clear, timely, and proactive

• Able to hold the “big picture” while managing individual details

• Comfortable using online platforms (WhatsApp, Google Drive, volunteer management tools)

• Reliable, dependable, and calm under pressure

Nice to Have

• Previous experience coordinating volunteers or managing events

• Familiarity with the Black immigrant or newcomer community in Calgary

• Experience using platforms like Canva, Eventbrite, or social media for events

Why Work with BBS?

• Be part of a historic first-of-its-kind summit celebrating Black immigrant entrepreneurship in Calgary
• Build your project management and leadership experience in a real event setting
• Expand your network within the Black business and newcomer community
• Make a meaningful contribution to a community-driven initiative

How to Apply

If you are based in Calgary and passionate about community-building, we’d love to hear from you.

Please express your interest by sending your resume and a cover letter to ***email_hidden***.

Subject Line: BBS 2026 Volunteer Coordinator Application [Your First & Last Name]

Cover Letter Requirements: Please keep your letter to a single page. Be sure to address why you are interested in this role and highlight any specific project management, communication, or volunteer coordination experience you bring to the table.

Selected candidates will be contacted for a short interview to discuss your background and your approach to team coordination.