Finance Administrator

Acuren is currently seeking a Finance Administrator to join our team. This is an excellent opportunity for a detail-oriented professional looking to grow within a dynamic, fast-paced environment. You will play a key role in supporting our finance function while gaining exposure to a broad range of accounting and administrative activities.

If you are motivated, eager to learn, and thrive in a collaborative setting, we want to hear from you.

This is a full-time position based out of our Sherwood Park, AB office.

Responsibilities

Payroll

• Receive daily time sheets submitted by site, technicians or supervisors
• Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
• Perform weekly first payroll check for all time sheets
• Export system data for the last current pay period for all sites
• Review the Weekly Time sheet tab for each employee against physical DTRs
• Check dates, billable hours, non-billable hours, shift, expenses, job numbers
• Save payroll review to appropriate housing folder for audit control

Invoicing

• Entry of all costs into client systems as required
• Track client PO spend for ongoing projects
• Provide costing/ PO spend to client as required
• Follow up on unsigned DTRs, PO increases
• Submit invoice packages to Operations/Lead Finance Administrator for review
• Post all invoice batches in MAS by end of day
• Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
• Report unbilled revenue for month end

Other Administrative Tasks

• Open Jobs in system
• Code 3rd party invoices, submit to Accounts Payable for entry
• Request system rate updates
• Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
• Understand all contractual billing requirements per client
• Other administrative duties as needed

Requirements

• 3–5 years of relevant experience with strong working knowledge of invoicing, payroll, and time & attendance (client site or remote support)
• Business or Office Administration Certificate, Diploma, or Degree considered an asset
• Working knowledge of client-specific systems considered an asset
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) with general knowledge of accounting systems
• Proven ability to accurately process high volumes of data in a fast-paced environment
• Strong time entry and data entry skills
• Experience working in an industrial environment considered an asset
• Superior English communication skills (written and verbal); French considered an asset

Core Competencies

• High attention to detail with a strong focus on accuracy and data integrity
• Strong organizational and time management skills with the ability to manage multiple priorities
• Ability to meet deadlines in a high-volume, fast-paced environment
• Effective written and verbal communication skills
• Ability to build and maintain professional relationships with internal and external stakeholders
• Self-motivated with the ability to work independently with minimal supervision
• Strong problem-solving skills with the ability to adapt in a dynamic environment

Benefits

The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international publicly traded company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more! At Acuren we commit to the principles of a respectful workplace and offer tremendous opportunities to those who wish to succeed.

Join our team at Acuren and embark on a rewarding journey where you will contribute to the company's growth and success while advancing your career. Apply now to be part of our dedicated team of professionals.

Company Overview

As an organization, our strength comes from the ability to embody our core values - People First, Integrity Always, Pride In Our Work, and Growth Together. None of these values is more important than People First, and we are honored that our people decided the company is worthy of being included in the Forbes 2024 and 2025 List of Canada's Best Employers.

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 5,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality, and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

Please note we will consider accessibility accommodations to applicants upon request.

The company utilizes AI enabled tools to organize candidate responses. These tools may be used in the screening or assessment of applicants.