Document Verification Administrator
$42.84k - $45k per yearYMCA of Hamilton|Burlington|Brantford
Document Verification Administrator; YMCA Employment & Training Services
Location: 23 Main Street East, Hamilton
Position Type: 18-month Maternity Leave Coverage, with benefits and a complimentary YMCA membership; 35 hours per week
Salary Grade: Grade 2
Salary Range: $42,840 - $45,000 annually, depending on experience
Anticipated Start Date : July 27th, 2026
Position Overview
The Document Verification Administrator role acts as a liaison between the Employment Service/Coaches and clients/Job seekers.
They observe client files to identify employment milestones to identify and secure client paystubs to verify employment status for retention payments. This position reports to the Program Manager of Employment Services.
This is a great opportunity for an individual with a high level of interest in working with the YMCA HBB as a charitable organization.
In this position, you will:
- Monitor Employment Service client files to identify employment milestone checkpoint dates of 1, 3, 6, 12-month post Job Start date.
- Contact clients with employment milestone dates to secure paystubs that reflect the milestone dates.
- Take action to encourage timely submission of all client paystubs to verify employment status at the identified milestones.
- Follow up with clients to encourage submission of paystubs.
- Review submitted paystubs to confirm pay dates reflect milestone dates and appropriate hours worked.
- Upload paystubs to Employment Information Management System for management verification and submission.
- Collaborate with Employment Coach for in-work supports to clients who meet employment milestones at dates of 1, 3, 6, 12-month post Job Start date.
- Update client status records and collection efforts in Employment Information Management System.
- Monthly reporting to management on activity, documentation received, and collection efforts.
- Refer clients back to their Employment Coach if there are support needs that have been identified throughout the contact with the client.
MCA of Hamilton/Burlington/Brantford
What You’ll bring
- College Degree or Diploma in Business Administration or equivalent experience
- Two years of experience in a similar role
- Proven experience as a Collection or Billing Specialist or similar role
- Knowledge of billing procedures and document collection techniques
- Excellent English communication skills, written and verbal
- Ability to overcome obstacles and get results
- Strong problem solving, negotiation and analytical skills
- Experience and knowledge of reviewing and reading paystubs from various companies and industries
- Advanced skills utilizing all Microsoft Office Applications including Word, Outlook, and Excel
- Advance skills utilizing Adobe, DocuSign and other applications
- Experience in a telecommunications environment is an asset
- Must have attention to detail with eye for accuracy
- Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency
- Ability to communicate to adults, newcomers, persons with disabilities and youth and other clients from various cultures, social and economic backgrounds
Ready to Make a Difference?
The YMCA is a charity that ignites the potential in people. #YSavesLives starts with building a strong community. If you’re passionate about creating a vibrant and healthy community where everyone thrives, we want to hear from you!
Interested in applying?
Please submit your resume and cover letter to: ***email_hidden*** by July 19th, 2026.
The YMCA of Hamilton|Burlington|Brantford is committed to creating an inclusive, diverse, equitable and accessible environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or neurodiversity. We understand the social barriers preventing individuals from applying for open roles. We encourage those from the Indigenous, 2SLGBTQIA+, BIPOC, and Disabled communities to apply. If you need any accommodation throughout the recruitment process, please do not hesitate to contact our People, Leadership and Culture Department View email address on ca.workus.org
Vacancy posted 21 days ago
Similar jobs that could be interesting for youBased on the Document Verification Administrator in Hamilton, ON vacancy
- ...We are currently seeking a Document Controller to support a... ...closely with engineers, contract administrators, and project stakeholders,... ...the flow of technical documentation across multiple platforms and... ...deliverables. Perform other administrative and project support tasks...SuggestedFull timeContract work
$45k per year
...to push the envelope with great customer service, you just might belong on our team. Job Overview Join us as an Accounting Administrator based out of our Hamilton office, where you will perform a variety of accounting, bookkeeping and financial duties. If you are team...SuggestedFull timeWork at officeRemote workWork from home$80k - $100k per year
...Procurement and Subcontract, the Contracts Administrator will support the commercial and... ...including schedule interpretation and claims administration. Maintain contractor filing system... ...insurance programs and coverages. Chair and document progress review meetings with...SuggestedContract workFor contractorsWork at officeLocal area- ...Contract Administrator Contract Administrators primarily review, negotiate, and manage... ...requirements. Oversee subcontract administration matters, such as collecting statutory... ...material correspondence, and supporting documentation. Effectively communicate contract terms...SuggestedFull timeContract workFor subcontractorFlexible hours
$65k per year
...Administrative Assistant (Full-Time) Wayne Nichols Insurance & Financial Services Ltd. – Desjardins Insurance Agent About Us Wayne... ...equipment, and inventory Prepare onboarding materials and documentation for new hires Manage the agent’s calendar, including scheduling...SuggestedFull timeFor contractorsWork at officeMonday to friday$23 per hour
...Administrative Assistant (Part-Time) Wayne Nichols Insurance & Financial Services Ltd. – Desjardins Insurance Agent About Us Wayne... ...Sales and Service teams Assist with client communication and documentation Support clients with digital tools and online service...Hourly payPart timeFor contractorsWork at officeMonday to fridayFlexible hours$50 per hour
Overview Languages English Education Bachelor's degree Public administration Business administration and management, general Management science Experience 5 years or more On site Work must be completed at the physical location. There is...Work at officeRemote work$62.16k - $72.47k per year
Overview Languages Bilingual Education College/CEGEP Business administration and management, general Project management Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to...Contract workPart timeRemote work- .... BRIEF INTRODUCTION As a Branch Administrator you will be responsible for contributing... ...achieved by effective operations and administrative efficiencies. IS THIS ROLE RIGHT FOR... ...accessible interview site, alternate format documents, ASL Interpreter, or Assistive...Full time
$28 - $36 per hour
...Administrative Office Support Assistant - Remote Pay: $28.00 - $36.00 per hour Part-time or Full-time About the Role We are currently seeking organized and dependable individuals for an entry-level Administrative Support & Data Entry Assistant opportunity. This...Remote jobHourly payFull timePart timeWork at officeWork from home$55k - $60k per year
...the Maintenance Operations Supervisor, the Customer Service Administrator is located in our Hamilton (Stoney Creek) office with a focus... ...Administrator plays a key role in supporting not only the service administration team, but also technicians, sales, and management by ensuring...Hourly payFull timeWork at office- ...services, and user experiences. Role Overview We’re inviting individuals from all backgrounds, including those searching for administrative assistant roles, to express interest in joining upcoming consumer research studies. These may include online interviews, product...Part timeCasual workRemote workWork from homeFlexible hours
$22.09 - $26.85 per hour
...de réception et de soutien administratif général. Responsabilités... ...établies Classer les documents Fournir tout soutien administratif... ...l'Ontario Fournir une vérification du casier judiciaire pour... ...reception and general administrative support duties. Responsibilities...Hourly payPermanent employmentWork at officeFlexible hoursDay shiftAfternoon shift- ...development of discharge plans Document the need for changes or adjustments... ...Complete required charting, visit verifications, an other required documentation, at the point of care and in an... ...~ Experience with IV medication administration (required) ~ Home and community care...Hourly payFull timePart timeFlexible hours
- ...activities within delegated authority limits. Create and track purchase orders. Maintain accurate purchasing documentation and ensure proper verification of received goods. Qualifications Education and experience Certificate or diploma in industrial maintenance...Permanent employmentFull timeFor contractorsFlexible hours
CORBEC
Hamilton, ON28 days ago - ...discrepancies and resolve accounting issues as they arise Payroll Administration Process or oversee payroll on a bi-weekly or monthly basis... ...filings, year-end support, and compliance matters Prepare documentation and support for audits, remittances, and other regulatory...Full time
$60k - $70k per year
...interpretation. Support workplace investigations and prepare related documentation. Draft employment agreements, policies, handbooks, letters... ...Required ~ Diploma or Degree in Human Resources, Business Administration, or a related field. ~3-5 years of progressive HR...Permanent employmentFull timeWork at office1 day per week- ...position. Job Summary: The Program Assistant will perform administrative tasks with a high degree of accuracy. Tasks involve but are... ...and maintain confidentiality. Must possess scheduling and verification experience Other Relevant Information: Must possess a valid...Permanent employmentFull timeLive outWork at officeWork from home
$70k - $90k per year
...projects. In addition, you’ll support the project team with documentation, estimating, budgeting, and scheduling, while gaining exposure... ...preparing budgets and construction schedules, setting up project administration files With direction from the Project Manager, initiating...Weekly payFull timeContract work$120k - $170k per year
...management workshops and meetings. Ensure proper and diligent documentation of all risk-related activities. Utilize Safran Risk and... ..., Construction Management, Risk management, Business Administration, Analytics, Statistics or related field. ~ Proven experience...Local area$50k - $60k per year
...construction drawings, specifications, schedules, and project documentation. Assist with quantity takeoffs and the preparation of... ...a related field is preferred. Previous customer service, administrative, estimating, construction, or sales-support experience is an...Long term contractFull timeFor contractorsInternshipWork at office$75k per year
...personal care services Maintain accurate and compliant clinical documentation Coordinate and participate in care conferences as needed... ...changes in resident health status Oversee medication administration, treatments, and physician orders Coordinate lab, diagnostic...Permanent employmentWork at office$50k - $70k per year
...scope, costs, and schedule on projects. Performs quantity take-off from construction drawings. Develops and submits administrative documentation on project changes Monitors and provides updates on design and construction plan changes to management Collaborates with...Flexible hours- ...communication Support coordination between customers and internal team members as needed Assist with service-related documents, updates, and routine administrative tasks Help maintain accurate records and organized customer support workflows Contribute to a professional,...Work at office
- ...Technologist, other Learning Technologies Analyst(s) and Senior Systems Administrator to evaluate configuration changes and identify impact of... .../or deliver how-to training sessions, workshops and training documentation around a variety of subjects related to effective use of...Long term contractTemporary workWork at officeMonday to fridayFlexible hours
$8.5k per year
...requirements and preparing project initiation documents, project charters, and detailed scopes... ..., bid evaluations, and contract administration. Conduct site visits, inspections, and... ...project meetings, maintain project documentation, and prepare weekly and monthly progress...Permanent employmentFull timeContract workFor contractorsInternshipWork at officeWorldwide$60k - $65k per year
...recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports... ...best practices, supplier management, and purchasing documentation. Valid driver's license and reliable vehicle, with the ability...Permanent employmentFull timeContract workTemporary workWork at office- ...proficiency in CRM tools Strong process orientation, experience documenting and writing SOPs to support workflow and staff efficiencies... ...tools (e.g. ClickUp) a plus Contract Management, Contract Administration and/or a background as a Paralegal a plus Bachelor's degree...Full timeContract workTemporary work
$23.8 per hour
...of potential hazards and the ability to put a preventative plan in place. Complete required documentation of children’s development and activities, inclusive of administrative tasks that are assigned to the role. Assist with children’s bathroom routines, changing soiled...Hourly payFull timePart timeWork experience placementLocal areaShift work- ...cloud platforms, cybersecurity, IT service management, systems administration, enterprise applications, data platforms, DevOps, and... ...to agreed scope, quality, and timelines Maintain technical documentation (architectures, policies, runbooks, and support procedures) to...Full time
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Document Verification Administrator. Be the first to apply!
Related searches
- records assistant Hamilton, ON
- document control administrator Hamilton, ON
- document reviewer Hamilton, ON
- document management specialist Hamilton, ON
- engineering documentation specialist Hamilton, ON
- documentation specialist Hamilton, ON
- document control specialist Hamilton, ON
- document controller part time Hamilton, ON
- document review specialist Hamilton, ON
- records clerk Hamilton, ON