Business Zoning Coordinator

Summary of Duties:

Reporting to Manager, Zoning and Public Property Compliance, the Business & Zoning Coordinator provides a single point of contact where clients may obtain the information required to navigate diverse regulatory processes in the City of London. In addition, the Business & Zoning Coordinator examines applications for permits and licences to ensure compliance with applicable bylaws, assesses information and data, makes recommendation to enhance services, and responds to inquiries regarding property transactions.

Work Performed:

• Contributes to the promotion of a customer service culture by providing information and guidance to clients regarding regulatory processes for zoning, licensing and related matters.
• Leverages technical knowledge and experience regarding approval processes to assist clients to identify all necessary actions required to address their needs.
• Provides additional support and assistance to business clients experiencing complications in the business approvals process; liaises with City departments and external agencies such as the Small Business Centre, Fire Services, Middlesex London Health Unit, or the Alcohol and Gaming Commission, to facilitate client access to required information, applications, permits, and licences.
• Examines applications for building, demolition, sign, pool fences, mechanical, plumbing and drainage permits to ensure compliance with the applicable by laws, approved site plans and Committee of Adjustment decisions.
• Examines submitted drawings, plan and specifications for wall signs and ground signs to ensure compliance with the Building Code Act and the Ontario Building Code.
• Applies understanding of planning, engineering and municipal policy, including the Development Charges By-law to review data, identify recurring issues, and make recommendations regarding business development practices and processes, including amendments to by-laws.
• Provides data and other information to staff as requested; responds to a variety of information and data requests.
• Examines and accepts licence applications to ensure compliance with all applicable by-laws and other required regulations; completes data input and schedules related inspections and required processes.
• Reviews and stamps survey plans for compliance with the applicable zoning by-laws.
• Identifies and requests revisions to plans submitted by clients and/or their agent as required for compliance.
• Accepts fee payment and issues receipts, and records and balances related cash receipts.
• Furnishes zoning information on request to staff and public by telephone or written correspondence or at the Division counter including completion of referral forms to the Committee of Adjustment.
• Provides information, advice and recommendations related to city bylaws including collecting and organizing information, completing research and analysis, problem solving and formulating practical solutions and strategies regarding land use issues. Assists in Divisional issues through research, compilation of background information and preparation of supporting materials and correspondence.
• Prepares written referrals, reports and presentations for sign minor variance appeal hearings and sign by-law amendments. Attends and presents at sign minor variance appeal hearings.
• Conducts site visits to confirm application details.
• Serves as the Secretary-Treasurer to the Committee of Adjustment, the Property Standards Committee and provides support to the London Consent Authority; prepares agendas, reports, minutes, correspondence, etc. as required.
• Provides assistance with respect to selected Ontario Building Code matters.
• Provides timely responses to inquiries.
• Performs related duties as assigned.

Qualifications:

• Completion of a three-year degree or advanced diploma in Construction Engineering Technology, Architectural Technology, Geography or Planning or equivalent program.

Experience:

• Three years of previous related experience providing an understanding of municipal land use issues, zoning and licensing matters.

Specialized Training & Licenses:

Skills and abilities in the following areas are necessary:

• Knowledge of Ontario Building Code Act and regulations.
• Demonstrated ability in effective customer service and public relations.
• Knowledge of AMANDA software an asset.
• Ability to work expanded hours as necessary.
• Demonstrated ability in effective customer services and public relations.
• Demonstrated knowledge of business approval processes, by-laws, and legislation relative to the
• establishment and operation of small businesses.
• Demonstrated proficiency in word-processing, spreadsheet applications and various software.
• Excellent verbal and written communication skills.

Compensation & Other Information:

$59,893 - $86,651 (Level 13)

This posting is for one (1) permanent full-time position being filled on a permanent full-time basis.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: 4 days in office / 1 day remote. Subject to change in accordance with business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE : Applicants may be required to complete a job related test.

Police Record Check:

The successful candidate will be required to complete a Criminal Record Check.