Executive Assistant to Principal

Job Responsibility:

Executive Assistant to Principal

Decca Design is seeking candidates that are highly organized administrative professionals with experience supporting executives for an immediate opening for an in-office position in our fast-paced environment. This is a career and should be a natural calling to improve your skills and be a source of professional pride.

This full-time role will report to our principal and stay five steps ahead of their leader allowing them to make their greatest contributions to our business.

The executive assistant will ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality and accuracy. Must have excellent communication skills, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. Tracking and responding to communications across multiple channels will be required.

The position is an opportunity to be supportive, detailed, motivated and grow with a well-respected, boutique design firm serving high-end residential and medical & dental commercial clients for over 24 years.

We are looking to bring our new team member on board as soon as possible, however we will spend the necessary time to find the best fit for both abilities and dynamic company culture. We are a close-knit family business.

Must be highly proficient in Google and MS Office suite and be open to new technology.

Must resonate with our core values and guiding principles. All of which can be found here. (Link)

Role Responsibilities

• Manage the principal's calendar, meetings and scheduling
• Communicate effectively with the internal team and external sources
• Coordinate and execute marketing initiatives and campaigns
• Collaborate in the assembly of proposals
• Track project components with fellow team members
• Research projects as required
• Maintain and energize relationships
• Attend regular meetings, calls and follow up activities

This is not all-inclusive and certain activities, duties or responsibilities may be required of the team member as needed.

Qualities

• Flexible Team Player
• Confident Leader
• Critical thinker, decision maker & listener
• Takes responsibility for their work
• Self-Managed and Self-Motivated
• Open to learning and expanding their knowledge
• Understands and will work to deadlines
• Desire to exceed expectations
• Works well in an active, ever-changing environment

Software Known At This Time

Microsoft Office - Outlook, Word, Excel & Teams

Adobe Suite

Google Drive

Google Calendar

GoTo Meeting

Zoom

ClickUp

If you resonate with our job posting and would like to be a part of the Decca Design Inc. team please submit your resume and a cover letter.

Please use our website online application for your submittal:

In addition to being a detailed person, you must follow systems and processes. In fact, just to prove that, when you apply for this position you should use the subject line “I love creating great spaces” . This helps us sort out the people who are truly interested in this position. In your cover letter tell us why you would be a valuable member of our team.

We look forward to meeting you.

PS. If you know of anyone who might be a good fit for this position, please feel free to forward this link to them! Thank you

Job Types: Full-time, Permanent

Pay: $50,000.00 per year

Benefits:

• On-site parking

Schedule:

• 8 hour shift

Location:

• Calgary, AB (required)

Work Location: In person