Executive Assistant to CEO

Job Responsibility:

Now Hiring: Office Administrator & Executive Assistant (On-Site - Calgary, AB)

Are you a detail-oriented and highly organized professional who thrives in a structured environment? Do you enjoy supporting executives while engaging directly with clients? If so, this could be the perfect opportunity for you.

Join a well-established team in the tax and financial services industry where your skills will make a real impact. Imagine managing a dynamic calendar, organizing important client documents, and being the go-to person who keeps everything running smoothly.

If you're someone who takes pride in accuracy, values clear communication, and wants to grow your career in a supportive environment, we want to hear from you!

Location: On-site in Calgary, AB

Schedule: Monday to Friday, 30-40 hours/week with flexible start and end times

Compensation: $25-$30/hour (depending on experience)

Benefits: Health benefits after 3 months

Key Responsibilities:

• Manage calendar and schedule client appointments

• Organize and maintain client intake and tax documentation

• Format and manage client data using spreadsheets (e.g., mileage logs)

• Handle client communications including updates, follow-ups, and scheduling

• Issue invoices and oversee referral gift/rewards programs

• Monitor emails and messages, documenting correspondence and identifying priorities

Preferred Additional Skills:

• Familiarity with Canva or similar design tools

• Ability to create fillable PDFs or simple online forms

• Strong spreadsheet skills in either Excel or Sheets

• Comfort with making basic website content updates an advantage

• Client communication skills - written, over phone or in person

Ideal Candidate Profile:

• 5+ years of administrative experience with client-facing duties

• Strong communication and time management skills

• High attention to detail and accuracy

• Professional, courteous, and able to work independently

We review applications on a rolling basis and look forward to learning more about you!

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

Work Location: In person