Coordinator, Project Management

Do you like stepping out of your routine?
Are you curious to discover the world of media and its secrets?

This could be the beginning of your story at OMG! 
With us, you'll have the freedom to take the place that's rightfully yours.  

YOUR MANDATE

You will be the cornerstone of project management and oversight for your client group’s marketing and media initiatives. From start to finish, you will ensure deliverables are met, maintain administrative and financial rigor, and facilitate smooth communication between all stakeholders. Thanks to your organizational skills, you will actively contribute to the success of projects and client satisfaction in an environment where collaboration and innovation are at the heart of everything we do.

EVERY DAY YOU WILL:

• Coordinate, monitor, and manage your client group’s marketing and media projects from initiation to completion ;
• Follow the project plan: involving key people, ensuring critical dates and milestones are met ;
• Track and validate critical steps (e.g., media plan approval, receipt of assets, production, final delivery) ;
• Keep dashboards, communication plans, progress reports, and stakeholder updates up to date ;
• Quickly identify risks and obstacles, escalate them, and proactively propose solutions ;
• Serve as the main point of contact and liaison between all internal and external stakeholders ;
• Coordinate advertising materials: preparing, checking, and delivering creative assets, ensuring everything meets formats, technical requirements, and deadlines before going live ;
• Perform an initial quality check of delivered creative content to confirm all expected elements have been received and meet basic technical requirements ;
• Manage purchase authorizations and handle the verification and signing of contracts ;
• Assist with budget management by updating client budgets and reconciling invoices ;
• Document kick-off meetings.

WE WANT TO KNOW YOU IF YOU HAVE:

• Experience in project management (tools and proven methodologies);
• Skills in administration and finance (financial tracking, reconciliation, profitability monitoring);
• Proficiency with tools and technologies: Excel, project management tools, ERP;
• Good knowledge of media: understanding of workflow, terminology, and market standards;
• A strong sense of analysis and optimization: process audits, proposing continuous improvement solutions;
• A sense of organization and rigor;
• Leadership and proactivity;
• Talent for problem-solving;
• A developed analytical mindset;
• A strong taste for collaboration;
• Fluency in French and English languages, both spoken and written - As our global network deals daily with national and international clients, a level of English that enables you to understand and express yourself fluently in both French and English is a basic requirement for this role.

THE LITTLE AND BIG PLUSES OF OM

Working in a major agency means being able to enjoy quite interesting working conditions. We'll let you be the judge:

• Many opportunities for advancement to encourage your ambitions.
• Many hours of training every year:
• Internal mentoring program because we all have a mentor who inspires us.
• Solid benefits to help you take care of yourself:
• 100% employer-paid insurance (except long-term disability) effective from day 1, because your health doesn't have to wait three months.
• Dental care, because dentists are expensive.
• Health and vision care, so you have worry-free access to massage therapists, optometrists, psychologists and more.
• Travel insurance, so you can make the most of your vacation.
• Flex credits that you can use for a whole host of things-you'd be surprised! (Depending on the plan you choose).
• A flexible work schedule in a hybrid model.
• 5 paid 4-day long weekends during the year, so you can relax.
• Offices closed during the holiday season, for a well-deserved paid vacation.
• Indefinite health leave for your physical, psychological and even menstrual health, because we don't choose when we don't feel.
• A public transit discount to encourage you to help the environment.
• A strong social life, even in hybrid work. Your colleagues will become your friends during our View email address on boards.greenhouse.io, our celebrations or during our monthly cheers where everyone's contribution is recognized.
• Unlimited tea, coffee, sparkling water, lunches and SNACKS!

COMMITMENT TO IDEA

OMG is dedicated to cultivating a workplace that not only respects but actively champions Inclusion, Diversity and Equity through Action (IDEA). This commitment ensures that our workforce composition intentionally reflects the rich cultural mosaic of Canada with representation from various dimensions of diversity. It also drives how our team members, leadership, client services, employment practices, and relationships with all stakeholders are shaped. 

We will process your personal data in accordance with our Recruitment Privacy Notice which is available on  

OMG Canada s'engage à offrir un environnement de travail qui non seulement respecte, mais promeut activement l'inclusion, la diversité et l'équité par l'action (IDÉA). Cet engagement a pour objectif que la composition de notre main-d'œuvre reflète la diversité avec une représentation des groupes sous-représentés. Il détermine également la façon dont les membres de notre équipe, notre leadership, notre service à la clientèle, nos pratiques de travail et nos relations avec tou.te.s les intervenant.e.s sont façonnées.  

Nous traiterons vos données personnelles conformément à notre avis de confidentialité en matière de recrutement qui est disponible à l'adresse suivante