Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Reporting to the Project Finance Manager, the  Project Administrator plays an essential role in supporting project execution. This is a Monday to Friday office-based position located in Calgary, AB.

What You’ll Do Here:

• Processing of AP invoices including obtaining correct approvals and uploading to the system.
• Ensure receiving is processed in a timely manner, confirming three-way match.
• Deal with supplier demands via email or telephone.
• Perform and maintain organized documentation and filing electronically.
• Match packing slips received from the field with purchase orders issued and invoices received.
• Responding to Project Staff regarding inquiries such as payment status, etc.
• Assist with month-end journal entries, cost review, and reallocations.
• Cross-training with other project accounting functions.
• Performs other duties and responsibilities as required.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

What You Bring to the Team:

• Position will be working in a construction project office, previous experience in the construction industry required.
• Must possess 2+ years of office related experience with knowledge of purchasing, accounts payable, document control, and payroll.
• Intermediate level of computer skills in MS Word and MS Excel.
• Experience using SAP highly preferred.
• Strong organization and time management skills.
• Strong communication skills, ability to deal tactfully with vendors, employees, visitors and customers.
• Must be a team player, be able to work independently and prioritize workload.
• Must have strong work ethic.
• Adaptable to flexible work schedule when required to meet deadlines.
• Be a champion of inclusion and diversity.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.